Office Assistant

Job Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This role offers an exciting opportunity to support various administrative functions, ensure efficient office management, and provide exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills. Whether managing front desk duties or assisting with clerical tasks, you will play a vital role in creating a welcoming and productive environment for staff and visitors alike.

Responsibilities

• Greet visitors and clients at the front desk with professionalism and warmth, managing multi-line phone systems with excellent phone etiquette.
• Handle incoming calls, direct inquiries, and provide prompt customer support to ensure positive communication.
• Perform data entry, filing, proofreading, and document management to maintain accurate records.
• Assist with bookkeeping tasks such as basic bookkeeping or QuickBooks entry to support financial processes.
• Support office management by maintaining supplies inventory, organizing files, and ensuring the office environment is tidy and efficient.
• Provide administrative support including typing correspondence, managing emails, and supporting personal assistant duties as needed.

Experience

• Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail. Minimum of 5+ years prior experience preferred.
• Proficiency in computer literacy including Quickbooks
• Experience with multi-line phone systems and phone etiquette is highly preferred. ​
• Familiarity with office management tasks such as filing, data entry, proofreading, calendar management, and customer service is essential.
• Prior experience in roles such as receptionist (medical or dental), administrative assistant, or personal assistant will be advantageous.
• Strong time management skills combined with excellent organizational abilities to prioritize tasks efficiently. Join us to become an integral part of a vibrant team dedicated to delivering outstanding service while supporting the smooth operation of our busy office environment!

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person