Office Assistant

Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support administrative tasks, manage front desk responsibilities, and provide exceptional customer service. If you thrive in a fast-paced setting, possess strong organizational skills, and enjoy assisting others, this opportunity is perfect for you! This paid position offers a chance to develop your office management expertise while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors and clients warmly at the front desk, providing excellent customer service and maintaining a professional demeanor.
• Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using proper phone etiquette.
• Handle data entry tasks accurately using computer skills, including Microsoft Office and Google Workspace applications.
• Maintain organized filing systems, perform proofreading of documents, and ensure all records are up-to-date.
• Support office management by coordinating calendar appointments, scheduling meetings, and managing time-sensitive tasks.
• Assist with clerical duties such as photocopying, faxing, mailing, and preparing correspondence.
• Perform basic bookkeeping functions using QuickBooks or similar software to track expenses and invoices as needed.

Requirements

• Proven office experience with strong organizational and administrative skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Experience with multi-line phone systems and phone etiquette is essential.
• Bilingual abilities are highly desirable to serve diverse clients and team members effectively.
• Strong typing skills with attention to detail for data entry and proofreading tasks.
• Previous clerical or customer service experience in an office or medical/dental reception setting is preferred.
• Ability to manage time efficiently while handling multiple priorities in a fast-paced environment.
• Personal assistant or medical receptionist experience is a plus but not required; training will be provided for specific duties. Join us to be part of an energetic team dedicated to supporting our organization’s success! This role offers valuable experience in office management while fostering your professional growth in a lively work environment.

Pay: From $18.00 per hour

Work Location: In person