Office Assistant

Job Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This energetic role involves providing exceptional administrative support, managing front desk responsibilities, and ensuring efficient office management. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to support various departments and enhance overall office productivity. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment.

Duties

• Greet visitors, clients, and vendors with professionalism and friendly customer service at the front desk
• Manage multi-line phone systems, screen calls, take messages, and direct inquiries efficiently
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records
• Organize files, process paperwork, and ensure proper filing systems are maintained for easy retrieval
• Assist with calendar management and scheduling appointments for staff and executive
• Provide clerical support such as proofreading documents, preparing reports, and handling mail distribution
• Maintain office supplies inventory list and coordinate orders to ensure smooth daily operations
• Offer general administrative assistance including photocopying, faxing, and updating databases

Experience

• Proven office management or administrative experience in a professional setting
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, ), Google Workspace, and data entry skills
• Experience handling multi-line phone systems and practicing excellent phone etiquette
• Prior customer service experience demonstrating strong interpersonal skills
• Familiarity with clerical tasks such as filing, proofreading, and document organization
• Personal assistant or medical/dental receptionist experience is a plus but not required
• Ability to multitask efficiently while managing time effectively in a fast-paced environment

Join us as an Office Assistant to be a vital part of our team! Bring your organizational skills, positive attitude, and enthusiasm for helping others to create a welcoming and productive workplace. This paid role is perfect for those eager to grow their career in office administration while supporting our mission of delivering outstanding service.

Pay: From $20.00 per hour

Benefits:

• Paid time off

Work Location: In person