Office Assistant

Job Title: Office Assistant

Company: Creativity Secrets Décor W.L.L

Company Overview

Creativity Secrets Décor W.L.L is a dynamic company specializing in interior design, fabrication, and fit-out solutions. Our mission is to transform spaces into aesthetically pleasing, functional environments through creative design, precise execution, and strong cross-team collaboration.

Position Summary

We are seeking a reliable and organized *Office Assistant* to support daily administrative and office operations. The role involves coordinating with internal teams, assisting with documentation and schedules, supporting basic procurement/records tasks, and helping with social media support when required.

Responsibilities and Duties

- Provide administrative support to the office and internal teams (Admin, Estimators, Procurement, and project teams).

- Assist in maintaining organized files (physical and digital), including documents, drawings, and project records.

- Support scheduling by coordinating meetings, tracking progress updates, and helping prepare agendas/minutes when needed.

- Assist with receiving and organizing job-order information and following up on internal requests.

- Support basic coordination tasks with external vendors/contractors (e.g., collecting confirmations, documents, delivery notes).

- Help prepare simple reports and status updates using spreadsheets or shared documents.

- Support office communication (emails, WhatsApp/phone messages) and ensure timely responses.

- Assist with marketing/support tasks as needed (e.g., simple phone content coordination or basic post support with the Marketing team).

Qualifications

- Diploma or Bachelor’s degree in Business Administration / Office Management / Secretarial Studies / Office Administration / Information Systems or a related field.

- Strong organizational and time-management skills.

- Good communication skills and attention to detail.

- Basic computer literacy (Microsoft Office/Google Workspace).

- Comfortable working in a team environment and supporting multiple departments.

- Experience handling documents, schedules, and office coordination is an advantage.

- Previous experience in a design/construction/fabrication company is a plus (but not required).

Reporting Line

Reports to: General Manager & Assistant Manager

How to Apply

Send your CV and, if available, any work samples (e.g., documents you’ve prepared, schedules, spreadsheets, or organization systems you’ve managed).

Job Type: Full-time

Work Location: In person