Office Assistant

Our client a Midtown Hedge Fund seeks an Office Assistant for their beautiful offices! The Office Assistant is responsible for providing workplace services and administrative support to increase individual well-being, personal productivity, and organizational effectiveness. This is a great opportunity for a junior candidate to also get exposure to the HR team! This position will be at the front desk and will also see many guests/colleagues through the day!

Job Details:

JOB TITLE: Office Assistant

SALARY: $70k-$80k base DOE plus bonus eligible and great benefits

LOCATION: Midtown - 5 days a week in the office

HOURS: 8:30-5.30pm (will get a lunch break) and paid OT after that if need be

Responsibilities:

• Greet customers and visitors in the office and on the phone and making them feel welcome.
• Order catering for meetings, reserve conference rooms, set up and clean up catering.
• Provide coffee and water service for guests and during meetings.
• Schedule meetings and assist with video conferencing needs in the office.
• Maintain inventory of office supplies and order as needed.
• Maintain the organization and cleanliness of the kitchen, occasional loading/unloading the dishwasher.
• Receive and sort incoming deliveries. Bring boxes to be discarded to the loading dock.
• Order and replace bathroom toiletries as needed.
• Ensure the office is always neat and presentable.
• Wipe down surfaces and clean glass doors to keep clean from fingerprints.
• Assist the HR team with onboarding and offboarding of employees.
• Partner with HR to maintain and communicate office updates as necessary.
• Assist the HR team with Ad Hoc projects.

Requirements:

• 1-3 years of related experience.
• BS/BA or equivalent required.