Office Assistant

Job Summary
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the first point of contact for visitors and callers, ensuring smooth daily operations within a busy office environment. Your enthusiasm, attention to detail, and excellent communication skills will help foster a welcoming atmosphere and support efficient office management. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
• Handle scheduling tasks including calendar management and appointment setting for staff and executives
• Organize files, process documents, proofread correspondence, and ensure proper filing systems are maintained
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi-line phone systems, phone etiquette, and front desk operations
• Bilingual abilities are highly desirable to serve diverse clients effectively
• Strong typing skills with high accuracy; experience with data entry and proofreading preferred
• Knowledge of office management procedures including filing, record keeping, and calendar management
• Excellent interpersonal skills with a professional attitude toward customer support and team collaboration
• Prior experience as a medical or dental receptionist or personal assistant is a plus but not required

Join us as an Office Assistant to be an essential part of our team! Your energy, organizational talent, and commitment to excellent service will help create a positive environment where everyone can thrive. This paid role is perfect for motivated individuals eager to grow their administrative skills in a supportive setting.

Pay: From $17.00 per hour

Work Location: In person