Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support daily office operations to ensure a smooth and productive environment. Your proactive approach, excellent communication skills, and attention to detail will help foster a welcoming atmosphere while maintaining organizational excellence. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, energetic workplace.

Responsibilities

• Greet visitors warmly at the front desk, providing exceptional customer service and ensuring a positive first impression
• Manage multi-line phone systems with professionalism, directing calls accurately and courteously
• Handle data entry, filing, and document proofreading to maintain accurate records and support administrative functions
• Use Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management
• Assist with calendar management and appointment scheduling for staff or executives
• Support office management tasks such as supply inventory, organizing files, and maintaining cleanliness of common areas
• Perform clerical duties including typing reports, managing incoming and outgoing mail, and supporting bookkeeping activities and understanding FMLA/Disability paperwork details.

Experience

• Prior office experience in administrative or clerical roles is preferred
• Demonstrated proficiency with computer literacy including Microsoft Office Suite and Google Workspace applications
• Experience in customer service or customer support roles that require strong phone etiquette and interpersonal skills
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Familiarity with front desk operations, multi-line phone systems, data entry, filing, proofing documents, and calendar management is highly desirable
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Strong organizational skills with the ability to multitask efficiently while managing time effectively

Join us to be part of a vibrant team where your organizational talents will shine! We’re committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position ensures you gain meaningful experience in office management while making a positive impact every day.

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Retirement plan

Work Location: In person