Office Assistant

Overview
We are seeking a dynamic and organized Office Assistant to join our team and help keep our daily operations running smoothly. This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and has a passion for providing exceptional support to ensure office efficiency. As an Office Assistant, you will be the first point of contact for visitors and callers, manage administrative tasks, and assist with office management duties to create a welcoming and productive workspace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a positive office culture.

Responsibilities

• Greet visitors warmly and manage front desk operations with professionalism and enthusiasm
• Answer multi-line phone systems promptly, directing calls efficiently using proper phone etiquette
• Handle data entry, filing, and document proofreading to maintain accurate records and organized files
• Manage calendar scheduling, appointment setting, and calendar management for staff members
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Assist with customer service by addressing inquiries via phone or email, providing support or directing to appropriate departments
• Maintain a clean, organized workspace and ensure all office equipment is functioning properly

Requirements

• Proven experience in office administration, clerical work, or customer service roles
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Familiarity with multi-line phone systems, front desk procedures, and phone etiquette is essential
• Previous experience as a medical or dental receptionist or personal assistant is a plus
• Demonstrated attention to detail with proofreading skills and accuracy in typing and data entry tasks
• Ability to handle confidential information discreetly while maintaining professionalism

Join us as an Office Assistant where your proactive attitude and organizational prowess will help create a vibrant, efficient workplace. We value energetic individuals who are eager to support our team’s success while developing their administrative expertise in a rewarding environment.

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: In person