Office Assistant

Job Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and visitors alike and specifically supporting our Office Manager. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Your enthusiasm and efficiency will help foster a productive and welcoming environment, making a real difference in our workplace. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Manage calendar appointments, scheduling meetings, and coordinating events efficiently
• Perform data entry, filing, and maintain organized records using digital tools like Google Workspace and Microsoft Office
• Handle clerical tasks such as proofreading documents, managing correspondence, and preparing reports
• Generating invoices and sending billing reminders
• Receive, scan, and upload client tax documents into SmartVault (the firm’s document management system)
• Verify that documents are labeled correctly and routed to the correct team member
• Respond to basic client questions regarding office hours, required documents, and billing
• Process payments and issue receipts (if applicable)
• Assist with assembling completed tax return packets
• Provide excellent customer service by assisting clients, vendors, and team members with inquiries and support needs

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent phone etiquette with experience managing multi-line phone systems and front desk operations
• Strong time management skills with the ability to prioritize tasks efficiently
• Previous experience as a receptionist or personal assistant is advantageous, especially in professional office settings
• Demonstrated attention to detail in proofreading, data entry, filing, and record keepingJoin us as an Office Assistant where your proactive attitude and organizational prowess will help create a seamless office environment. We value energetic individuals who thrive on multitasking and delivering outstanding support every day!

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person