Office Assistant- Aluminium Company

An Office Assistant in an aluminium company plays a supportive role in ensuring smooth administrative, clerical, and coordination functions across departments. Since aluminium companies typically deal with production, sales, logistics, and customer service, the assistant’s duties may touch different areas depending on the size of the company.

Here are the key duties and responsibilities:

1. Administrative & Clerical Support

• Handling phone calls, emails, and correspondence.
• Preparing, typing, and filing documents (invoices, delivery notes, purchase orders, reports).
• Maintaining office records and ensuring files are updated.
• Assisting in scheduling meetings, appointments, and travel arrangements.

2. Documentation & Record-Keeping

• Managing stock registers, material inward/outward records.
• Maintaining employee attendance, leave records, and timesheets.
• Assisting with compliance documentation (safety, environmental, quality standards).

3. Sales & Customer Support (if required)

• Preparing quotations, sales orders, and invoices.
• Coordinating with customers regarding orders, delivery status, and payments.
• Supporting the sales team with documentation and follow-ups.

4. Procurement & Inventory Coordination

• Assisting in preparing purchase orders for raw materials, spare parts, or office supplies.
• Coordinating with suppliers for quotations, delivery schedules, and payments.
• Keeping track of stock levels in coordination with the warehouse.

5. Coordination with Production & Logistics

• Preparing daily/weekly production reports (based on inputs from production staff).
• Coordinating with logistics for dispatch schedules, transport arrangements, and delivery documentation.
• Supporting warehouse staff with documentation of inward/outward materials.

6. Finance & Accounts Support (Basic)

• Assisting with petty cash handling, vouchers, and expense records.
• Supporting the accounts team with data entry (bills, receipts, ledgers).
• Following up with clients for outstanding payments if needed.

7. General Office Support

• Ensuring office supplies (stationery, printer ink, etc.) are stocked.
• Assisting in HR activities (onboarding, circulating notices, arranging training).
• Supporting compliance with safety and cleanliness in the office.

Job Type: Full-time

Pay: AED1,800.00 - AED3,000.00 per month