Office Assistant and appointment setter

Overview
Join our dynamic team as an Office Assistant and Appointment Setter, where your energy and organizational skills will drive our daily operations forward! This role is perfect for someone who thrives in a busy office environment, enjoys engaging with clients and visitors, and is eager to contribute to a well-run, efficient workplace. You’ll be the friendly face at the front desk, managing appointments, supporting administrative tasks, and ensuring seamless communication across all departments. Your proactive attitude will help us deliver exceptional customer service while maintaining a professional and welcoming atmosphere.

Responsibilities

• Manage multi-line phone systems, answer inquiries, and direct calls efficiently
• Schedule, confirm, and organize appointments using calendar management tools
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
• Handle clerical duties such as filing, proofreading documents, and managing correspondence
• Support office management tasks including supply inventory, filing systems, and general administrative support
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries promptly and professionally
• Maintain a clean and organized reception area to promote a positive environment
• Support personal assistant duties such as calendar coordination and task prioritization

Requirements

• Proven office experience or clerical background with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent phone etiquette with experience handling multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Strong data entry skills with high accuracy and attention to detail
• Familiarity with QuickBooks or bookkeeping software is a plus
• Experience in medical or dental receptionist roles is advantageous but not required
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
• Personal assistant or administrative support experience is beneficial
• Ability to handle proofreading tasks accurately and support office management functions

This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team. If you’re motivated by organization, enjoy engaging with people, and are eager to contribute your skills in a professional setting, we’d love to hear from you!

Pay: $18.00 - $22.00 per hour

Benefits:

• Paid time off

Work Location: In person