Office Coordinator

About Us

The Downtown Brattleboro Alliance (DBA) is a small, community-driven nonprofit organization dedicated to fostering a vibrant, inclusive, and thriving downtown Brattleboro. Through events, partnerships, and placemaking initiatives, DBA works to support local businesses, enhance public spaces, and celebrate the unique character of our community.

Job Summary

The DBA is seeking applicants who can commit to 20 hours per week starting immediately. The Office Coordinator will play a key role in supporting DBA’s day-to-day operations, communications, and organizational systems. This position combines administrative coordination, scheduling, communications support, and event assistance to help ensure the organization operates efficiently and remains connected to the community, members, and partners we serve.

Responsibilities

Administrative & Office Support

• Provide general administrative support for daily operations.
• Respond to inquiries and assist with outgoing communications.
• Maintain organized digital and physical files and records.
• Support board and committee activities as needed.
• Assist with preparation of meeting materials and agendas.

Scheduling & Calendar Management

• Maintain and coordinate a shared organizational calendar.
• Schedule meetings, events, and appointments with staff, partners, and volunteers.
• Help track deadlines, upcoming initiatives, and organizational priorities.

Communications Support

• Assist with drafting and distributing newsletters, announcements, and community updates using platforms such as Constant Contact.
• Support social media scheduling and communications efforts.
• Help draft press releases and outreach materials for events and initiatives.
• Maintain accurate membership and contact databases.

Event Support

• Assist with coordination and logistics for DBA events and community programming.
• Help organize volunteers, materials, signage, and event communications.
• Provide occasional on-site event support as needed.

Required Skills & Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines independently.
• Experience with administrative coordination and scheduling.
• Familiarity with email platforms, spreadsheets, and shared digital systems.
• Comfortable using social media and communication platforms in a professional setting.
• Ability to work collaboratively and positively within a small team environment.

Preferred Skills

• Experience with Canva or similar design tools.
• Familiarity with Constant Contact, Google Workspace, or similar platforms.
• Basic website management experience (WordPress or similar platforms).
• Experience supporting nonprofit organizations, events, or community initiatives.

Pay: $20.00 - $22.00 per hour

Benefits:

• Flexible schedule

Work Location: In person