Office Coordinator – Advertising, Fabrications, Exhibitions

About the Company:

Al Rawan Advertising is a leading production powerhouse based in Dubai, delivering end-to-end creative brand solutions across large-format digital printing, fabrications, acrylic work, carpentry, events, exhibitions, and retail fit-outs.

With a strong track record of supporting luxury fashion, cosmetics, retail, and event clients, the company is known for its commitment to quality, precision, and fast turnaround.

Building on its foundation of client-first relationships and flexible pricing, Al Rawan Advertising is evolving into a creative solutions partner for some of the region’s most ambitious brands.

About the Job:

An exciting opportunity has opened for an Office Coordinator to join our growing team in Dubai. This role is ideal for someone who thrives in a fast-paced environment and can keep workflows running smoothly across departments. The Office Coordinator will play a key role in supporting administration (from managing schedules and communications to coordinating HR tasks, office logistics, and team activities) ensuring the company remains organized, efficient, and aligned in delivering high-quality work.

Key Responsibilities:

• Provide day-to-day administrative support, including managing schedules, booking meetings, answering calls, and handling all forms of correspondence (emails, mail, and other communications).
• Act as a central point of contact between management, staff, clients, and visitors, ensuring smooth communication across the company.
• Oversee general office operations by maintaining equipment, ordering supplies, and ensuring the workspace is organized, functional, and well-maintained.
• Coordinate internal and external meetings, appointments, and office events as required.
• Manage clerical duties such as filing, preparing memos, organizing documents, and supporting general office procedures.
• Assist the account team by tracking outstanding client payments, coordinating follow-ups, and supporting basic collection tasks.
• Lead on HR-related administrative work, including managing staff attendance, holidays, overtime records, and monthly scheduling.
• Support in planning and organizing team gatherings, staff activities, and company events.
• Maintain a high level of confidentiality and professionalism when handling internal information.

About you:

• The ideal candidate for this position will have the following experience and qualifications:
• 3+ years of experience in an administrative or office coordination role, ideally within advertising, creative production, events, or related industries.
• Strong organizational and multitasking skills, with the ability to manage several responsibilities efficiently in a fast-paced environment.
• Excellent communication skills — both written and verbal — with a friendly yet professional approach.
• Proficiency in basic office software (Microsoft Office, Google Workspace); experience with intermediate HR and or accounting tools is an advantage.
• High attention to detail, reliability, and a proactive attitude toward problem-solving.
• Ability to work collaboratively across teams and maintain positive internal and external relationships.
• Fluent in English - additional languages are a plus.
• Diploma or bachelor’s degree in Business Administration, Office Management, or a related field preferred.

Compensation:

The successful candidate for this role will be offered a comprehensive package, including:

• Competitive base salary
• Overtime opportunities
• Interdepartmental growth and advancement of expertise

Job Type: Full-time

Pay: From AED3,000.00 per month

Work Location: In person