Office Executive Assistant - Pacha New York

About The Pacha Group

The Pacha Group is an international hospitality and entertainment company operating nightlife venues, hotels, and cultural destinations across Europe and the United States. With more than 50 years of heritage rooted in Ibiza, the Group delivers music-led experiences, hospitality, and lifestyle offerings while maintaining a commitment to sustainability, responsible operations, and community engagement.

About Pacha New York

Pacha New York is a large-scale music and nightlife venue located in Brooklyn, presenting global electronic artists, live performances, and cultural programming. As part of The Pacha Group’s international portfolio, the venue combines advanced production technology, hospitality services, and community-focused programming to create a leading destination for music and entertainment in New York City.

Position Overview

Pacha New York is looking for an experienced and highly organised Office Executive Assistant to support the Executive Office in a fast-paced, high-volume nightlife and live entertainment environment. This role plays a key part in ensuring seamless administrative support to senior leadership while also assisting with artist advancing and logistics coordination. The position supports the smooth execution of events by bridging communication between internal teams and artist relations, while maintaining high standards of organisation, accuracy, and discretion.

Key Responsibilities

• Provide high-level administrative support to senior leadership, including calendar management, scheduling, and meeting coordination
  
• Prepare agendas, briefing materials, presentations, and manage professional correspondence and internal communications
  
• Act as a key point of contact between the Executive Office and internal teams, promoters, partners, and external stakeholders
  
• Take meeting minutes, track action items, and ensure timely follow-up and execution
  
• Liaise between artists and the on-site Artist Relations team to support advancing and logistics coordination
  
• Coordinate artist travel, including flights, accommodation, airport transfers, and venue transportation, ensuring seamless execution
  
• Distribute and communicate artist riders to relevant teams, ensuring all requirements are understood and delivered
  
• Support Run of Show coordination pre- and post-event, ensuring alignment across stakeholders
  
• Coordinate artist guest lists with the Door Manager and support green room readiness with on-site teams
  
• Oversee light office management, including coordination of office supplies, cleaners, and basic facilities
  
• Maintain organised filing systems, contracts, and operational documentation
  
• Support expense tracking, invoice coordination, and administrative reporting
  
• Handle confidential and commercially sensitive information with discretion
  

What We’re Looking For

• 3–5 years’ experience in an Executive Assistant, Office Manager, or similar role supporting senior leadership
  
• Experience in nightlife, live entertainment, events, or hospitality environments strongly preferred
  
• Exposure to artist relations, advancing, or event logistics is highly advantageous
  
• Proven ability to manage multiple priorities, complex schedules, and competing deadlines
  
• Strong organisational skills with exceptional attention to detail
  
• Excellent written and verbal communication skills in English
  
• High level of professionalism, discretion, and confidentiality
  
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  
• Strong stakeholder management skills with the ability to work across operations, production, and artist relations teams
  
• Proactive, solutions-oriented, and able to operate independently in a dynamic, high-pressure environment
  
• Flexible approach to working hours in line with nightlife and event operations
  

Benefits Overview

Eligible employees may receive comprehensive benefits including medical, dental, and vision insurance; paid time off; company holidays; and participation in retirement savings programs in accordance with company policy and applicable law.

Salary Range: USD 65,000 – 75,000 per year (Final compensation determined based on experience, skills, and internal equity)

An Equal Opportunity Employer

The Tribe is an equal opportunity employer, made up of over 35 nationalities and does not discriminate on the basis of race, color, creed, religion, gender/sex, actual or perceived gender nonconformity, identity, expression or presentation (including cisgender/transgender, non-binary or intersex status), actual or perceived sexual orientation, sexual and reproductive health decision, marital status, partnership status, familial status, caregiver status, pregnancy (including childbirth and related medical conditions), alienage, ancestry, national origin, citizenship or immigration status, age, mental or physical disability, military or veteran status, genetic information or predisposing genetic characteristic, arrest or conviction record, credit history, salary history, unemployment status, height, weight, status as a victim of domestic violence, sexual violence, stalking and sex offenses, or any other legally protected status. The Tribe is driven by the principles of love, connection, joy, and music, and bonded by a celebration of people and culture.

Work Authorization

Applicants must be legally authorized to work in the United States.