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Office Management Supervisor
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Company Description
Company Description
- Oversee office management within assigned scope (out-region offices), including providing facilities and infrastructure to ensure a safe, secure, and productive work environment.
- Identify potential buildings or coworking spaces in out-region areas.
- Review lease agreements for out-region offices, including both shop-house (ruko) and coworking spaces.
- Manage office relocations or branch closures efficiently when required.
- Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.
- Manage travel vendors and maintain relationships with travel agencies or travel management applications.
- Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.
- Supervise Office Boys and Security staff in out-region offices.
- Manage and be accountable for the use of petty cash and cash advances.
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Support the Internal Audit team during OJK, ISO, and other audit processes.
- Bachelor’s degree in any field, preferably in Management, Business Administration, or related areas.
- 2–3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.
- At least 1 year of experience in a supervisory or leadership role.
- Experience in managing branch or out-region offices is a strong advantage.
- Strong communication and coordination skills, especially with external parties (landlords, agencies, vendors) and branch teams.
- Ability to remotely supervise support staff such as Office Boys and Security.
- Detail-oriented in managing petty cash and cash advance administration.
- Experience in handling domestic and international business travel arrangements (tickets, accommodation, local transportation, and visa when required).
- Ability to manage travel vendors/agencies, including performance evaluation and negotiation.
- Proactive, detail-oriented, and highly initiative in resolving operational issues.
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