Office Manager

The Office Manager will be responsible for ensuring the smooth day-to-day running of the office, overseeing administrative operations, managing office supplies and vendor relationships, facilitates HR processes, and maintaining compliance with company policies and statutory requirements in Dubai office. This role requires excellent organizational skills, strong interpersonal abilities, and a proactive approach to problem-solving.

Key Responsibilities

Office Administration & Operations

• Facilitate all government related company registrations and renewals .
• Oversee and manage all daily office operations, including supplies, equipment, and facility maintenance.
• Ensure the office is well-organized, safe, and compliant with health and safety regulations.
• Coordinate office layout, seating arrangements, and improvements.
• Maintain vendor contracts and relationships (cleaning, maintenance, external IT support, etc.).
• Identifying cost-saving opportunities.
• Ensure a safe and healthy workplace by coordinating safety programs and effectively responding to accidents or emergencies.

Administrative Support

• Supervising all administrative staff
• Manage correspondence, reports, documentation, and filing systems (physical and digital).
• Support executives and department heads with scheduling, travel arrangements, and meeting coordination.
• Handle confidential information with discretion.

Financial & Budget Oversight

• Monitor office budget and expenses; prepare expense reports.
• Oversee purchasing of office supplies, ensuring cost efficiency.
• Liaise with finance for petty cash management, invoices, and reimbursements.

Payroll and Benefits

• Overseeing payroll processing
• Managing employee benefits programs (healthcare, insurances etc.)
• Keeping track of employee attendance and time off

Human Resources & Staff Support

• Oversee staffing request, handle all of recruitment, onboarding, and maintaining employee records.
• Managing the HR and office department budget
• Creates and maintains relevance of Employee KPI metrics
• Preparing reports on HR and office metrics
• Coordinate staff training, performance reviews, and welfare initiatives.
• Ensure compliance with labour laws and company policies.
• Act as a point of contact for employee queries regarding office policies and procedures.
• Administering benefits and leave programs
• Handling employee conflicts, disciplinary actions and terminations
• Maintaining HR and office-related records

Communication & Coordination

• Maintain effective communication between management and employees.
• Organize staff meetings, events, and team-building activities.
• Manage incoming calls, visitors, and general inquiries.

Policy & Process Management

• Develop, implement, and update office policies and procedures.
• Ensure adherence to company standards, confidentiality, and data protection practices.
• Recommend and implement improvements for office efficiency.

Requirements & Skills:

• Excellent verbal and written communication skills.
• Ability to multitask and prioritise effectively.
• Detail-oriented with high accuracy in data entry
• Being proactive and flexible.
• Good interpersonal skills and professional manner.
• Ability to work well alone and as part of a team.
• A can-do attitude.
• Organised, focused and meticulous approach to work with strong attention to detail.
• Experience using Microsoft Office and Microsoft Dynamics is advantageous.

What you’ll get working with LEDFLEX

• Salary dependent on experience, negotiable
• Premium medical insurance (includes dental & optical)
• Desirable working hours (Mon - Fri, 8:30am - 5:30pm)
• Annual plane ticket allowance to home country
• Annual leave as per UAE law