Office Manager

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Department of Health and Human Services (DHHS)

Clerk IV

Opening Date: October 15, 2025

Closing Date: October 28, 2025

Job Class Code: 0004

Grade: Range 18 (Supervisory)

Salary: $20.15 - $28.05 per hour*

*Pay includes a 1.00% recruitment and retention stipend.

Position Number: 02010-2061

Location: This recruitment is being conducted for an anticipated vacancy located in Houlton.

-ANTICIPATED VACANCY-

Core Responsibilities:

This position is responsible for the day-to-day business operations to effectively and efficiently operate a medium-sized district office. This is office and administrative support work of a supervisory nature in managing office support services for one or more operational units within District Operations of the Department of Health & Human Services. Responsibilities include overseeing, monitoring, and coordinating functions relating to personnel, clerical services, and office operations and may include building maintenance and leased property. Supervises subordinate State employees. Work requires exercising independent judgment, initiative, and discretion to make determinations on varied matters.

Responsibilities include, but are not limited to:

• Planning, assigning, scheduling, prioritizing and managing administrative support staff;

• Overseeing physical plant operations and building maintenance needs;

• Troubleshooting equipment and providing technical assistance;

• Recommending and implementing improvements to the workspace, equipment and ergonomics;

• Coordinating with divisional units to enhance efficiency and to achieve operational goals;

• Monitoring and ensuring occupational health and safety;

• Inventorying, procuring and restocking office supplies and equipment;

• Training subordinate employees and those providing reception coverage.

Minimum Qualifications:

Six (6) years of responsible clerical experience to include two (2) years performing supervision or performing highly independent clerical work.

The background of well-qualified candidate will demonstrate experience in the following areas:

1. Skilled in the use of standard workplace applications (MS Word, EXCEL, Outlook, SharePoint, etc.).

2. Prior experience performing a broad range of administrative duties.

3. Prior experience working with customer service which involves direct face-to-face contact with clients.

4. Prior supervisory experience.

Please submit a cover letter addressing your skills and/or prior experience with the areas above. If you do not provide this information your application may not be processed.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

Agency information:

The Maine Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders.

The Department also promotes public health through the Maine Center for Disease Control and Prevention, operates two state psychiatric hospitals, and provides oversight to health care providers through the licensing division. DHHS is the largest executive branch department in Maine, employing over 3,000 people across the state.

District Operations is a statewide unit within the Division of Facilities Management that coordinates facilities operations, performs diverse administrative functions and provides clerical support services to the Department.

Application Information:

For additional information about this position please contact Karen Wilson, Business Manager at 207-493-4040, or by email at email at Karen.L.Wilson@Maine.gov

To apply, please upload a recent resume and cover letter addressing each of the four required skills/experience areas above.

Please submit all documents or files in a PDF format.

To request a paper application, please contact Mandy.Hernandez@Maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .

State employees are eligible for an extensive and highly competitive benefits package , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.