Office Manager

Executive & Administrative Support

• Manage and coordinate the daily agenda, meetings, appointments, and travel arrangements of the Senior Vice President.

• Prepare and organize documents, correspondence, reports, and presentations with accuracy and confidentiality.

• Maintain an organized filing and record system for both physical and electronic documents.

• Handle incoming and outgoing communications, ensuring timely and appropriate responses.

• Arrange and manage meetings, visits, and events involving senior government officials and key external stakeholders.

• Ensure all interactions reflect the company’s professional image and adhere to protocol standards.

• Coordinate logistics and hospitality arrangements for VIP visitors in cooperation with relevant departments.

Chairman Signatures Management & Document Control

• Manage the full cycle of official documents requiring the Chairman’s signature across all group companies.

• Receive and log documents delivered via email or hand-delivery, ensuring accurate tracking and prioritization.

• Prepare documents for review and signature by the Chairman, maintaining a clear record of status and delivery.

• Ensure proper archiving of all signed documents in both physical and digital formats.

• Coordinate with department representatives to ensure timely handover of signed documents and compliance with internal procedures.

• Maintain strict confidentiality and integrity throughout the document handling process.

• Handle all information, documents, and discussions with utmost discretion and professionalism.

• Demonstrate excellent judgment and integrity in all business matters.

• Maintain a calm and courteous demeanor under pressure or during high-profile interactions.

Communication & Liaison

• Serve as the primary point of contact between the Senior Vice President’s office and internal/external stakeholders.

• Follow up on delegated assignments, ensuring progress updates and timely completion of tasks.

• Maintain effective communication channels with other departments to support decision-making and workflow efficiency.

Office Operations & Organization

• Oversee the day-to-day operations of the executive office, ensuring an organized, professional, and welcoming environment.

• Manage office supplies, administrative requests, and budget-related documentation.

• Implement systems to enhance efficiency, organization, and confidentiality.

Educational Requirements:

• Bachelor’s degree in business administration, Executive Management, any equivalent bachelor's degree.
• Required Industry Experience:
• Minimum 3 years of experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.

Technological Requirements:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Language Requirements:

• Excellent written and verbal communication skills in English and Arabic.

Behavioral Competencies

• Executive Communication & Representation Skills

• Discretion and Professional Etiquette

• Organizational & Planning Skills

• Stakeholder Relationship Management

• Adaptability and Composure under Pressure