Office Manager

About The Business

Tata Electronics Private Limited (TEPL) is a greenfield venture of the Tata Group. The Tata Group operates in more than 100 countries across six continents, with the mission 'To improve the quality of life of the communities we serve globally, through long term stakeholder value creation based on leadership with Trust.

Tata Electronics is redefining the EMS (Electronics Manufacturing Services) landscape by delivering innovative consumer electronics products, services and solutions. If you’re passionate about engineering excellence, product reliability, and driving business growth, join us to help shape the future of electronics manufacturing.

Responsibilities

• Office & Workplace Operations
• Manage daily office operations to ensure a functional, professional, and welcoming workplace
• Serve as the primary onsite point of contact for employee office-related needs and request
• Manage office organization, cleanliness, and overall workplace experience
• Manage office supply inventory, ordering, and coordination
• Facilities & Vendor Coordination
• Coordinate with facilities-related vendors (Janitorial, building management, office repairs, etc.)
• Track vendor performance and escalate issues or risks to Head of Site Operations
• Support site safety, security, and access procedures in alignment with company policies
• Ensure the facility is compliant with all local regulations including EHS (Environment, Health & Safety) standards.
• Employee Support & Onboarding
• Coordinate in partnership with talent team for onsite onboarding logistics for new hires, including workplace setup, badges, and basic access.
• Serve as a resource for employees on office policies, procedures, and workplace tools
• Support hybrid and in-office workplace programs
• Administrative & Event Support
• Manage conference room scheduling and meeting logistics
• Support internal meetings, onsite events, and employee events as needed
• Security & Asset Protection
• Act as the primary point of contact for all security-related activities at the site – Badging, storage, etc.
• Implement and enforce security protocols to safeguard company assets, personnel, and information.
• Liaise with third-party security vendors and ensure surveillance, access control, and emergency response measures are up to date.
• Conduct regular audits and risk assessments to proactively address safety concerns.

Essential Attributes

The Office Manager is responsible for overseeing the day-to-day of the US Office and ensuring a smooth, organized, and well-supported workplace environment. This role focuses on execution and onsite management, reporting into the Head of Site Operations to implement opereational processes, policies, and standards that support employees and business needs.

Qualifications

• High School Diploma
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• A creative mind with an ability to suggest improvements.