Office Manager

Practice Group / Department: Banking - Riyadh

Job Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world's preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do.

The Team

Norton Rose Fulbright Middle East LLP currently has two offices in the Middle East: the Dubai (DIFC) office and the Riyadh office in Saudi Arabia.

The Office Manager will be based in the Riyadh office and will have three direct reports as follows:

• Public Relations Officer (PRO)
• Government Relations Officer (GRO)
• Office Assistant/Driver

The Role

The role reports directly to the Head of Office (Riyadh) and on specific functions to various functional heads in the Dubai office, in particular to the Heads of Finance and People and Culture. The Office Manager will develop, implement and manage the office infrastructure, support functions, and provide administrative support to P&C and Finance to deliver high quality support services and office facilities in the office.

The Office Manager will manage a team of people and be responsible for the office services budget as well as perform tasks which require:

• Advanced skills in management;
• In-depth knowledge of legislative requirements and practices in Riyadh;
• On the ground operational management and overall previous experience and knowledge of the function
• Provide direct, high-level assistance to the Riyadh Partners.

This is a senior support role that requires the incumbent to be a good communicator, able to work across departments/teams with confidence and personal gravitas and be influential at all levels in the Firm. The incumbent must possess a high degree of personal effectiveness, be well organized and results driven, with a strong "can do" approach to their work, taking ownership for the delivery of tasks against targets agreed with the Head of Office (Riyadh) and functional Heads of Departments.

Key Responsibilities

• Manage office operations, facilities, supplier relationships, and service contracts.
• Oversee compliance with local legislation, licensing, filing, and health & safety requirements.
• Support P&C activities including recruitment, onboarding, visa processes, employee queries, and offboarding.
• Provide high level administrative support to Riyadh Partners.
• Manage and develop direct reports, ensuring effective performance, training, and resourcing.
• Monitor office budgets, costs, and operational efficiency.

Skills Required

• Excellent written and verbal communication skills;
• Flexible and pro-active approach;
• Exceptional organisation skills and strong attention to detail;
• Must present a professional, friendly, and client-focused approach at all times;
• Strong team player and relationship builder and ability to interact at all levels;
• Ability to work under pressure; and
• Experience of working in a matrix environment

DEI and inclusion information: We are committed to equal opportunities and strive to create a diverse and inclusive environment where everyone can bring their whole selves to work. If you require tailored adjustments or accommodations, please let us know.