Office Manager

Job Summary
We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment. This role is vital in coordinating administrative functions, managing office systems, and supporting staff to foster productivity and professionalism. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating an inviting and well-run office space. This paid position offers an exciting opportunity to lead administrative efforts while contributing to a positive workplace culture.

Duties

• Manage front desk operations, including greeting visitors, handling inquiries, and directing calls with professional phone etiquette.
• Operate multi-line phone systems efficiently to ensure seamless communication within the office and with external contacts.
• Oversee calendar management for staff schedules, appointments, meetings, and deadlines using tools like Google Workspace or Microsoft Office.
• Maintain accurate data entry, filing systems, and record keeping including confidential documents and correspondence.
• Coordinate office supplies procurement, inventory management, and equipment maintenance to keep the workspace fully functional.
• Support bookkeeping tasks such as invoicing, expense tracking, and basic financial recordkeeping using QuickBooks or similar software.
• Provide exceptional customer service by assisting clients or visitors both in person and via phone or email while maintaining professional demeanor at all times.
• Proofread documents, emails, and reports to ensure clarity, accuracy, and professionalism before distribution.
• Assist with clerical tasks such as typing correspondence, preparing reports, and managing incoming/outgoing mail.
• Support other administrative projects as needed to enhance overall office efficiency.

Requirements

• Proven experience in office management or administrative roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks for bookkeeping and basic financial tasks.
• Excellent computer literacy including data entry, filing systems, and document proofreading.
• Strong multi-tasking ability with effective time management skills to prioritize competing responsibilities.
• Exceptional customer service skills combined with professional phone etiquette for handling front desk duties and multi-line phone systems.
• Bilingual abilities are a plus to support diverse client interactions.
• Previous experience in clerical work or as a medical/dental receptionist is desirable but not required.
• Knowledge of office equipment such as printers, scanners, and fax machines is preferred.
• Personal assistant experience or calendar management skills will be considered advantageous. Join our team as an Office Manager where your organizational expertise will drive our success! We value proactive professionals who thrive in fast-paced environments and are eager to support our vibrant workplace community through excellent administrative leadership.

Job Type: Full-time

Pay: $1,017.03 - $1,224.81 per week

Work Location: In person