Office Manager

IAI North America (IAI NA) is a U.S. wholly owned subsidiary company of IAI, Ltd, Israel. Our parent company is the largest aerospace and Defense Company in Israel and has an international reputation for quality aerospace and high technology products and services . We are seeking a highly skilled, proactive Office Manager / Administrative Assistant to serve as the operational backbone of our office. This role is responsible for ensuring smooth day-to-day office operations while providing high-level administrative support to the CEO. The ideal candidate is detail-oriented and service-minded.

Key Responsibilities

Office Management Responsibilities

• Oversee daily office operations to ensure a smooth, efficient, and professional work environment
• Manage office vendors and service providers (facilities, cleaning, supplies, etc.)
• Order and maintain office supplies
• Serve as the primary point of contact for office-related questions and needs
• Support company events, meetings, and employee engagement activities
• Ensure office policies and procedures are followed consistently
• Ensure common areas are clean, organized, and presentation ready, including conference rooms, kitchen/breakrooms, reception area and shared spaces
• Monitor conference room readiness, including technology, supplies, and cleanliness
• Review and process employee travel and expense reports for accuracy, completeness, and compliance with company policy
• Ensure proper documentation, coding, and timely submission for reimbursement
• Identify discrepancies and work with employees to resolve issues
• Support ongoing improvements to expense tracking and reporting processes

Administrative Assistant Responsibilities

• Provide comprehensive administrative support to the CEO
• Prepare, review, and process detailed licenses and documentation in accordance with company and government requirements
• Manage CEO’s calendar, meetings, and travel arrangements (domestic and international as needed)
• Prepare agendas, presentations, reports, and correspondence
• Handle confidential and sensitive information with the highest level of discretion
• Anticipate executive needs and proactively resolve scheduling or logistical issues
• Support board meetings, leadership meetings, and special projects as assigned

Qualifications

Required

• 3+ years of experience as an Office Manager, Assistant, or similar combined role
• Exceptional organizational, time-management, and multitasking skills
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
• Ability to work independently, prioritize effectively, and adapt to changing needs
• Must be a U.S. Person

AAP/EEO Statement

IAI North America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, IAI North America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

IAI North America expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of IAI North America’s employees to perform their job duties may result in discipline up to and including discharge.