Office Manager

Overview
We are seeking a dynamic and highly organized Office Manager to oversee daily office operations and ensure a smooth, efficient work environment. This role is vital in coordinating administrative functions, managing office systems, and supporting staff to foster productivity and professionalism. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a welcoming office atmosphere. This paid position offers an exciting opportunity to lead administrative efforts while contributing to a positive workplace culture.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing excellent customer service
• Oversee office management tasks such as filing, data entry, calendar management, and maintaining office supplies
• Coordinate clerical activities including proofreading documents, organizing files, and handling correspondence with attention to detail
• Support bookkeeping and basic financial recordkeeping using QuickBooks or similar accounting software
• Maintain professional phone etiquette while managing inquiries and directing calls efficiently
• Assist with personal assistant duties such as scheduling appointments and managing calendars for staff members
• Ensure smooth communication across departments by utilizing Google Workspace and Microsoft Office tools effectively

Experience

• Proven office experience with strong administrative skills in a fast-paced environment
• Familiarity with office management software including QuickBooks, Microsoft Office Suite, and Google Workspace
• Experience handling front desk responsibilities, multi-line phone systems, and customer support roles
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior clerical experience involving data entry, filing, proofreading, and calendar management is preferred
• Knowledge of medical or dental receptionist duties or personal assistant experience is a plus
• Demonstrated organizational skills with excellent time management and attention to detail

Join us in creating an efficient and welcoming office environment where your organizational talents can shine!

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule

Work Location: In person