Office Manager

Job Overview
We are seeking an energetic and highly organized Office Manager to oversee the daily operations of our busy office environment. In this vital role, you will serve as the backbone of our administrative functions, ensuring smooth communication, efficient workflow, and exceptional customer support. Your proactive approach and strong organizational skills will help foster a productive workplace where team members can thrive. This paid position offers an exciting opportunity to lead office management initiatives and contribute to a positive company culture.

Responsibilities

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth
• Coordinate multi-line phone systems, answering calls promptly and routing them accurately
• Oversee calendar management, scheduling meetings, appointments, and events efficiently
• Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in communication
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Assist with clerical duties such as typing correspondence, managing office supplies, and organizing files
• Provide excellent customer service by addressing client needs promptly and courteously while maintaining phone etiquette
• Support administrative functions including Google Workspace tools (Docs, Sheets, Calendar) and Microsoft Office applications

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, and data entry tools
• Familiarity with QuickBooks or similar bookkeeping software is preferred
• Excellent phone etiquette and customer service skills; bilingual abilities are a plus
• Previous experience as a receptionist (medical or dental) or personal assistant is advantageous
• Strong multitasking abilities with effective time management skills
• Clerical experience involving filing, proofreading, and document management
• Knowledge of multi-line phone systems and office equipment operation
• Ability to handle confidential information discreetly and professionally

Join us to be a key contributor in creating an efficient, welcoming office environment where every detail counts!

Pay: $20.00 - $23.00 per hour

Work Location: Hybrid remote in Port Saint Lucie, FL 34952