Office Manager (6-month maternity cover)

About the Job:

Keep the office running smoothly by carrying out a range of administrative and managerial tasks. Ensure effectiveness on a day-to-day basis.

Responsibilities:

• Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
• Organize and schedule appointments, meetings and take MOM from MD as directed.
• Provide and administrate support for MD as directed.
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
• Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
• Purchase and control office/ IT supplies.
• Liaise with the building management for office renovation regularly.
• Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
• Write letters and emails on behalf of other office staff.
• Organize company events or conferences as directed.
• Obtain required signatures and organize delivery of confidential documents.
• Handle confidential information and maintain the security of records and files.
• Manage reception duties.
• Comply with Mondia policies and procedures and support Mondia mission and vision.
• Perform other job-related duties as assigned by direct manager
  
  

Requirements

• Manage the MD's agenda to schedule appointments and answer or redirect routine enquiries from internal or external sources.
• Organize and schedule appointments, meetings and take MOM from MD as directed.
• Provide and administrate support for MD as directed.
• Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems, developing intra-office communication protocols.
• Compile and track office budget expenses, gather the needed quotations and ensure proper recons are done monthly.
• Purchase and control office/ IT supplies.
• Liaise with the building management for office renovation regularly.
• Prepare travel arrangements, such as visa applications, booking flights, cars, and making hotel reservations.
• Write letters and emails on behalf of other office staff.
• Organize company events or conferences as directed.
• Obtain required signatures and organize delivery of confidential documents.
• Handle confidential information and maintain the security of records and files.
• Manage reception duties.
• Comply with Mondia policies and procedures and support Mondia mission and vision.
• Perform other job-related duties as assigned by direct manager.
  
  

Technical Competencies/Education

• BA in Business Administration or any related field
• Very Good knowledge of MS Office
• Excellent command of English and Arabic
• Very Good reporting skills
  
  

Benefits

• Opportunity to work for a dynamic international company with a flat hierarchical structure, where your voice matters and your impact is seen
• The company will contribute up to EUR 25 per month towards staff perks
• A company bonus scheme applicable as per the bonus scheme rules
• EUR equivalent salaries paid in EGP