Admin Specialist

JOB TITLE

Admin Specialist | MAF Global Solutions | Facilities Management

ROLE SUMMARY

The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.

ROLE PROFILE

• Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
• Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
• Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
• Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
• Acts as a liaison between departments, providing essential administrative support to the facility management team.
• Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
• Provides administrative support for facility management projects, including data entry and general administrative tasks.
• Assists with planning and coordinating facility-wide events and provides general administrative support as needed.

REQUIREMENTS

• 4-6 years of work experience as an Admin/CEO Office/Coordinator
• Very good command of English (Written and spoken) is a must.
• Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
• Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
• Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
• Technical Skills: Familiarity with office equipment and software.

WHAT WE OFFER

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.