Office Manager ( Arabic Female only )

Job Description

Position Summary
Arabic Female ( Bilingual) the Office Manager is responsible for overseeing the daily administrative and operational functions of a law firm in Qatar. This role ensures that the office operates efficiently, supports attorneys and legal staff, maintains compliance with local regulations, and provides a high level of professionalism in all client and internal interactions.

Key Responsibilities

1. Office Administration & Operations

• Manage day-to-day office operations to ensure a well-organized and efficient work environment.
• Maintain office systems, including case management software, filing structures, and document storage.
• Oversee the reception area, ensuring clients are greeted professionally and confidentiality is maintained.
• Coordinate office maintenance, equipment servicing, and supply inventory.

2. Legal Support & Compliance

• Assist with preparing, organizing, and tracking legal documents and case files.
• Ensure compliance with Qatar’s legal, regulatory, and data-privacy requirements.
• Manage the firm’s scheduling for court dates, client meetings, and internal deadlines.
• Support attorneys with administrative tasks, including drafting correspondence and formatting legal documents.

3. HR & Staff Coordination

• Coordinate recruitment, onboarding, and training for administrative staff.
• Maintain personnel files and handle leave records in accordance with Qatar Labor Law.
• Support performance management and staff communication.
• Coordinate staff schedules and ensure adequate administrative coverage.

4. Financial & Administrative Control

• Assist with budgeting, expense tracking, and petty cash handling.
• Process invoices, liaise with finance/accounting teams, and track billable hours when required.
• Manage vendor contracts (e.g., translation services, office supplies, IT support).

5. Client Relations & Communication

• Serve as a primary point of contact for clients, vendors, and government offices.
• Coordinate notarization, legalization, and document submission to relevant Qatari authorities (e.g., Ministry of Justice).
• Handle internal and external communications while ensuring confidentiality standards are upheld.

6. Facility & Security Oversight

• Manage relationships with building management, security personnel, and service providers.
• Ensure compliance with health, safety, and office security policies.
• Oversee office access systems and document control procedures.

Required Skills & Qualifications

• Experience as an Office Manager, Legal Secretary, or Administrative Manager in a law firm or professional services environment.
• Strong understanding of legal terminology, legal document handling, and office workflow in a law firm.
• Knowledge of Qatar Labor Law and local regulatory requirements.
• Excellent organizational, communication, and leadership skills.
• High proficiency in Microsoft Office Suite and legal software tools.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Law, or a related field.
• Experience working with Qatari courts, ministries, and government portals (e.g., Hukoomi).
• Fluency in English required; Arabic language skills strongly preferred.
• Pease note that the position if Arabic Female only .

Work Environment

• Full-time, on-site role in a professional legal office.
• Requires frequent coordination with attorneys, clients, and governmental entities.
• Fast-paced, deadline-driven environment.

Job Type: Full-time

Pay: QAR4,500.00 - QAR6,500.00 per month

Expected Start Date: 01/12/2025