Office Manager - Arabic speaking

We are seeking a highly organised and experienced Office Manager to support a senior executive office and ensure the smooth running of day-to-day operations in our clients executive office.

The successful candidate will act as a central point of coordination between leadership, internal teams, and external stakeholders, ensuring information flows effectively and priorities are executed efficiently. This is a high-visibility role requiring strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the day-to-day administrative operations of a senior executive office, ensuring smooth and efficient workflow.

• Coordinate executive schedules, meetings, and key engagements, ensuring priorities are effectively managed.

• Prepare briefing materials, reports, presentations, and documentation for meetings and strategic discussions.

• Act as a key point of contact between the executive office and internal departments, ensuring clear and effective communication.

• Support the planning and delivery of high-level meetings, events, and stakeholder engagements.

• Review and coordinate correspondence, memos, and communications, ensuring accuracy and alignment with organisational priorities.

• Track and follow up on key decisions and action items arising from executive meetings and strategic initiatives.

• Maintain confidential records, documents, and information in line with organisational policies and procedures.

• Assist in coordinating projects and initiatives across departments, ensuring deadlines and deliverables are met.

• Support the management of office resources and budgets, ensuring effective use of available resources.

• Liaise with internal and external stakeholders to ensure smooth collaboration and coordination.

• Handle sensitive and confidential information with professionalism and discretion.
  
  

Requirements

• Bachelor's degree in Business Administration, Public Administration, or a related field.

• A minimum of 8-12 years of experience in office management, executive support, or senior administrative roles.

• Experience supporting senior leadership or executive offices is highly desirable.

• Strong organisational and time management skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Strong stakeholder management and interpersonal skills.

• High level of discretion and professionalism when handling confidential information.

• Proficiency in Microsoft Office and standard office management tools.