Office Manager Assistant

Job Summary
We are seeking an energetic and highly organized Office Manager Assistant to join our dynamic team! In this vital role, you will provide comprehensive support to ensure the smooth and efficient operation of our office environment. Your proactive approach, excellent communication skills, and attention to detail will help foster a productive workplace. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a positive and collaborative office culture. The ideal candidate is bilingual, tech-savvy, and possesses strong multitasking abilities to handle diverse responsibilities with enthusiasm.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer support with professional phone etiquette
• Oversee calendar management and scheduling for team meetings, appointments, and personal assistant tasks using Google Workspace and Microsoft Office tools
• Perform data entry, filing, and bookkeeping using QuickBooks and other office management software to maintain accurate records
• Coordinate office supplies procurement, inventory management, and filing systems to ensure operational efficiency
• Assist with clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Support office management activities by organizing events, maintaining cleanliness, and ensuring a welcoming environment
• Provide bilingual support for diverse clients and team members to enhance communication and service quality

Skills

• Proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), and Google Workspace for efficient daily operations
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent computer literacy including data entry, typing speed, and familiarity with multi-line phone systems
• Exceptional customer service skills with professional phone etiquette and courteous communication
• Experience in office management, clerical support, bookkeeping, and administrative functions
• Bilingual abilities to communicate fluently in English and another language preferred
• Demonstrated time management skills with the ability to handle multiple responsibilities simultaneously
• Personal assistant experience or background in office experience highly desirable

Join us as an Office Manager Assistant and become an integral part of a vibrant team dedicated to excellence! Your enthusiasm and expertise will help create a seamless office experience that supports our company's growth. This paid role is perfect for motivated individuals eager to expand their administrative skills while making a meaningful impact every day.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person