Office Manager / Bookkeeper

Job Overview
We are seeking a highly organized and proactive Office Manager / Bookkeeper to oversee daily administrative operations and manage financial records within our organization. The ideal candidate will possess a strong background in office administration, bookkeeping, and team supervision, ensuring smooth workflow and accurate financial management. This role offers an exciting opportunity to contribute to a dynamic environment where organizational skills and attention to detail are highly valued. The successful applicant will be responsible for maintaining efficient office procedures, managing vendor relationships, and supporting human resources functions, all while fostering a professional and welcoming atmosphere.

Duties

• Oversee daily office operations, including front desk management, filing systems, and multi-line phone systems to ensure seamless communication.
• Manage scheduling and calendar coordination for staff and organizational events, including planning and executing meetings or special functions.
• Maintain accurate bookkeeping records using QuickBooks or similar accounting software, including invoicing, expense tracking, and financial reporting.
• Handle payroll processing, ensuring timely salary payments while complying with relevant regulations.
• Support human resources activities such as onboarding new employees, maintaining personnel files, and assisting with training & development initiatives.
• Manage vendor relationships by negotiating contracts, processing orders, and ensuring timely delivery of supplies and services.
• Assist with budgeting efforts by monitoring expenses and preparing financial summaries for review.
• Supervise administrative staff or team members to promote a collaborative work environment focused on efficiency and professionalism.
• Coordinate medical office management tasks when applicable, including patient record filing and appointment scheduling.

Experience

• Proven experience in office management or administrative roles within a professional setting.
• Demonstrated bookkeeping expertise with proficiency in QuickBooks or comparable accounting software.
• Supervising experience with the ability to lead teams effectively while fostering a positive work environment.
• Strong organizational skills with the capacity to manage multiple priorities such as schedule management, vendor relations, and filing systems.
• Familiarity with human resources functions including payroll processing, employee onboarding, and training & development programs.
• Experience in event planning or coordinating organizational functions is preferred but not mandatory.
• Excellent communication skills coupled with professional phone etiquette for interacting with clients, vendors, and team members. Join our organization as an Office Manager / Bookkeeper to help streamline operations, enhance team productivity, and ensure precise financial management within a vibrant professional setting!

Job Types: Full-time, Part-time, Contract, Internship

Pay: $16.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

License/Certification:

• Driver License (Required)

Ability to Commute:

• Cherry Hill, NJ 08003 (Required)

Work Location: In person