Office Manager / Bookkeeper

Office Manager / Bookkeeper

Yardcreations – Brainerd Lakes Area, MN

Yardcreations is a premier landscape design and build company specializing in high-end outdoor living spaces, hardscapes, and residential landscape projects in the Brainerd Lakes Area.

We are seeking a highly organized Office Manager / Bookkeeper to manage the financial and administrative systems that keep our company running smoothly.

This is not a receptionist position. The right candidate will handle bookkeeping, payroll, customer billing, and office operations while working directly with ownership to maintain accurate financial records and efficient business systems.

Key ResponsibilitiesBookkeeping, Payroll & Financial Management

• Manage company bookkeeping using QuickBooks Online
• Handle accounts payable and accounts receivable
• Create and send customer invoices and track payments
• Manage project deposits, progress payments, and final billing
• Perform monthly bank and credit card reconciliations
• Process weekly or biweekly payroll and maintain payroll records
• Track employee hours, payroll documentation, and payroll reporting
• Assist with job costing, financial reporting, and CPA coordination

Office & Administrative Management

• Maintain organized customer, project, and financial records
• Manage contracts, proposals, and project documentation
• Coordinate vendor invoices and subcontractor paperwork
• Maintain company licenses, insurance records, and compliance documents

Customer & Project Support

• Answer and direct customer calls and emails
• Assist clients with billing questions
• Schedule consultations and meetings
• Support project managers with administrative coordination

Qualifications

• Proven experience with QuickBooks Online
• Experience processing payroll and maintaining payroll records
• Strong bookkeeping and financial record management skills
• Excellent organization and attention to detail
• Ability to manage accounts payable, receivable, and reconciliations
• Professional communication and customer service skills

Preferred:
Experience in construction, landscaping, or project-based businesses.

What We Offer

• Competitive pay based on experience
• Stable, year-round position
• Positive team environment
• Opportunity to grow with a respected local company

Pay: $24.41 - $29.40 per hour

Benefits:

• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person