Office Manager / Bookkeeper

Job Summary
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team! This vital role combines administrative leadership with financial management, ensuring the smooth operation of daily office functions while maintaining accurate financial records. The ideal candidate will be energetic, detail-oriented, and proactive, ready to oversee a variety of responsibilities that keep our office running efficiently and effectively. If you thrive in a fast-paced environment and excel at multitasking, this is the perfect opportunity to make a meaningful impact within our organization.

Duties

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and warmth
• Oversee scheduling and calendar management for staff, meetings, and events to maximize productivity and efficiency
• Handle bookkeeping responsibilities using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate vendor management records, process payments, and coordinate procurement of office supplies and services
• Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with training & development initiatives
• Administer payroll processing in compliance with company policies and legal requirements
• Assist with budgeting activities by monitoring expenses and preparing financial reports for management review
• Organize filing systems—both digital and physical—and ensure confidentiality of sensitive information
• Supervise administrative staff or team members involved in clerical or office management tasks
• Coordinate event planning efforts for company meetings, trainings, or community outreach activities

Qualifications

• Proven experience in office management or administrative roles within a professional setting
• Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software
• Demonstrated supervising or team management experience with excellent communication skills
• Knowledge of human resources processes including payroll administration and employee onboarding
• Familiarity with medical office management or healthcare environments is a plus but not required
• Exceptional organizational skills with keen attention to detail and ability to prioritize tasks effectively
• Experience managing vendor relationships and negotiating contracts or services
• Proficient in scheduling tools, calendar management, filing systems, and multi-line phone systems
• Excellent phone etiquette combined with strong interpersonal skills for front desk interactions
• Ability to adapt quickly to changing priorities while maintaining professionalism and positive attitude

Join us in creating an efficient workplace where your organizational talents can shine! We value energetic individuals who are eager to contribute their skills toward supporting our team’s success. This paid position offers the opportunity to develop your career while making a real difference every day.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Villa Rica, GA 30180