Office Manager / Personal Assistant

Designation: Office Manager / Personal Assistant

Location: Dubai, UAE

About SUMWON STUDIOS

SUMWON STUDIOS is a fast-growing collective of direct-to-consumer fashion brands, including Missguided, Sumwon, BALR, Baby Phat, AiiRZ and KiZN. Our mission is to create bold, culturally relevant fashion brands that connect with a diverse global audience.

We bring together a world-class team of designers, trend forecasters, and digital innovators who work collaboratively to turn creative ideas into commercially successful products. Guided by data-led insights and a deep understanding of consumer behaviour and market trends, we build brands that both inspire and perform.

Our exclusive partnership with one of the largest fashion retailers in the world enables us to reach over 150 million customers globally, giving our brands an exceptional platform for growth.

As part of this exciting journey, the Office Manager and Personal Assistant play a vital role in supporting our fast-paced environment. This position ensures the smooth running of our Dubai office and provides professional and personal support to senior leadership, helping the business operate efficiently and enabling the wider team to focus on delivering creative and commercial success.)

The Role

We are seeking an experienced and resourceful Office Manager and Personal Assistant who excels in a fast-paced and dynamic environment. The successful candidate will be a problem solver, able to anticipate needs before they arise, and confident in managing multiple priorities with professionalism and discretion. You will be collaborative, approachable, and capable of working closely with all departments to ensure the business runs seamlessly.

This position requires flexibility and a willingness to be available outside of standard working hours when necessary to support senior leadership and business priorities.

Key Responsibilities

Office Management

• Oversee the day-to-day running of the office, ensuring a professional and welcoming environment for staff and visitors.
• Manage office supplies and equipment, ensuring adequate stock levels and timely ordering.
• Support departments with meeting, travel, and accommodation bookings.
• Liaise with external vendors and service providers for maintenance and operational support.
• Support the HR department with administrative tasks as required.
• Organise internal events, celebrations, and communications to maintain a positive and engaging office culture.
• Monitor office budgets and manage petty cash where required.
• Ensure compliance with company policies and health and safety procedures.

Personal Assistant Duties

• Provide full diary, travel, and meeting management support to senior leadership.
• Prepare meeting agendas, minutes, and follow-up actions.
• Handle confidential correspondence and documentation with discretion.
• Coordinate personal appointments, travel arrangements, and household administration as required.
• Manage personal errands, reservations, and other ad hoc requests to support the day-to-day needs of the executive.
• Liaise with internal and external contacts on behalf of senior leadership.
• Assist with research, presentations, and reports as needed.
• Maintain confidentiality and professionalism at all times.

What you’ll bring

• Bachelor’s degree or equivalent work experience preferred.
• Minimum three years of relevant experience in office or administrative management.
• Proven experience as an Office Manager, Executive Assistant, or Personal Assistant within a fast-paced or creative environment.
• Strong organisational and multitasking abilities with a proactive and forward-thinking mindset.
• Excellent written and verbal communication skills.
• Demonstrated ability to problem solve and make decisions quickly and effectively.
• High level of discretion, professionalism, and emotional intelligence.
• Proficiency in Microsoft Office Suite and collaboration tools such as Teams and SharePoint.
• Confident, approachable, and collaborative team player who builds strong relationships across the business.
• Positive attitude with a flexible and solutions-driven approach.
• Willingness to be available and responsive outside of standard working hours when required.

What we'll bring

• 25 days of annual leave, increasing to 30 after your first year
• 30% employee discount across all SUMWON STUDIOS brands
• Ongoing learning and development opportunities
• Company social events
• The coolest colleagues you can find

Why Join Us?

SUMWON STUDIOS is redefining fast fashion with a forward-thinking approach. Join a

a creative and ambitious team, and help us build a brand that resonates.