Office Manager / Secretary / Personal Assistant

We are looking for a reliable and well-organized Office Manager / Secretary / Personal Assistant to support our small Dubai office and assist with light administrative, property, and personal tasks. This role is ideal for someone seeking a steady position with manageable daily responsibilities while handling a variety of duties.

Key Responsibilities

Office & Administration

• Manage day-to-day office operations and ensure smooth workflow.
• Handle filing, correspondence, and general administrative support.
• Coordinate with vendors, suppliers, contractors, and maintenance providers.

HR & PRO Support

• Assist with basic HR tasks such as leave records and employee files.
• Coordinate with PRO on visas, renewals, and other government requirements.

Property Management

• Oversee a few company-owned properties, including listings and tenant follow-ups.
• Track rental payments, service charges, vendor payments, and renewals.
• Coordinate with building management, contractors, and maintenance teams.

Executive & Personal Assistance

• Manage calendars, appointments, and reminders.
• Arrange travel plans, including flights, hotels, and transportation.
• Handle personal bookings, errands, and expense tracking.
• Maintain simple records of receipts, payments, and reimbursements.

Qualifications & Skills

• Previous experience as an Office Assistant, Secretary, Personal Assistant, or similar role in the UAE.
• Basic understanding of HR/PRO processes in Dubai is a plus.
• Good organizational and time-management skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong communication skills in English.
• Trustworthy, dependable, and able to handle confidential matters.

Salary & Benefits

• AED 4,000 – 5,000 per month (depending on experience).
• Light workload with flexible, manageable responsibilities.
• Friendly and supportive working environment.

Job Types: Full-time, Permanent

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• Are you in the UAE?
• Have you worked at a real estate brokerage or real estate management company in Dubai before?

Education:

• Bachelor's (Required)

Experience:

• office administration: 3 years (Required)

License/Certification:

• driving license (Preferred)