Office Manager - Senior Accounting Administrator

We are seeking a high-performing Office Manager / Senior Accounting Administrator to lead financial and administrative operations for a growing construction company. This is a hands-on, high-impact role designed for someone who can operate at a Controller level while managing day-to-day execution across multiple entities.

Key Responsibilities

• Own and manage full-cycle payroll and payroll tax compliance for field and office staff.
• Lead HR administration including onboarding, benefits, compliance, and employee records.
• Oversee construction purchasing and job administration, ensuring accurate cost tracking and vendor coordination.
• Maintain and reconcile accounting, payroll, and project management systems (e.g., ComputerEase, QuickBooks, etc.).
• Manage full-cycle bookkeeping across multiple related entities with high accuracy.
• Process and reconcile intercompany transactions monthly.
• Manage preparation of monthly internal financial statements, including job cost analysis, variance reporting, and cash flow tracking.
• Partner with leadership on financial visibility, reporting, and operational insights.
• Coordinate year-end close and work directly with external bookkeeping and accounting firms.
• Manage insurance operations including COIs, renewals, compliance tracking, and claims.
• Maintain company licenses and update as needed to support ongoing compliance and business operations.
• Manage corporate-level administrative needs including licensing, paperwork, business accounts, and related compliance documentation.
• Lead end-to-end Accounts Receivable operations, ensuring accurate billing, timely cash application, deposit management, and reconciliation of customer accounts.
• Oversee and execute the full Accounts Payable function, including vendor disbursements, documentation control, and reconciliation support
• Manage implementation of system process automation.
• Evaluate and analyze expenses and make recommendations to executive management on cost-saving measures.

Required Qualifications

• 5+ years of experience in accounting, bookkeeping, or office management
• Strong experience in the construction industry (REQUIRED)
• Deep understanding of job costing, WIP reporting, and multi-entity accounting
• Experience managing payroll, financials, and intercompany transactions
• Ability to operate independently and take ownership of financial processes
• High attention to detail with strong organizational skills
• Proficiency in accounting systems (ComputerEase, QuickBooks, or similar)

Preferred Qualifications

• Experience in a Controller or Assistant Controller role
• Experience with construction and service delivery software
• Accounting degree (preferred but not required)

What Success Looks Like

• Accurate and timely monthly financial reporting
• Clean, reliable job cost data for decision-making
• Organized and efficient administrative operations
• Strong support to leadership with financial visibility

Benefits

• Competitive salary (based on experience) $80-$95,000 base salary
• Quarterly bonus program
• 401K plan
• Health benefits
• Paid time off
• Short term disability
• Cell phone allowance
• Opportunity to grow into a Controller-level position