Office Manager/Accounting

Seeking a qualified candidate for an Office manager position with at least 3 years of experience, preferably within the construction Industry. The ideal candidate must have solid communication skills and a collaborative “can-do” attitude.

Essential duties and responsibilities include:

• Demonstrates in depth knowledge of accounting principles
• QuickBooks knowledge.
• Textura and other online cloud-based payment management experience.
• Journal entry preparations and account reconciliations
• Assist in preparing audit schedules at year-end
• Basic Accounts Payables and Accounts Receivables knowledge
• Ability to efficiently work toward and consistently meet deadlines
• Document Imaging and great file organizational skills
• Perform special projects, other ad-hoc duties, as needed

Additional position requirements include the following:

• Associate or bachelor’s degree in Accounting or similar discipline
• Protects organization’s value by keeping information confidential
• Clear verbal and written communication skills
• Intermediate Excel skills
• Strong problem solving and analytical skills
• Must be able to work independently, multi-task and prioritize to accomplish goals
• Ability to identify and implement best practices, think strategically, plan for the long-term success of the organization and effectively delegate tasks
• Have strong attention to detail, enjoy problem solving, take initiative and have a professional and service minded approach

Day-to-Day Roles and Responsibilities:

• Accounts Payables – office and supplier invoices. Checking the pricing
• Document imaging
• Accounts Receivables – tracking and follow up
• Billing:

-QuickBooks data entry and maintenance

-Textura billing

-Compliance management

• Lien waivers collection and review
• Filing NTO
• Insurance and Worker’s Comp
• GC prequalification assistance
• Payroll
• Filing
• Bonding
• Claims
• Setting up new projects and folder structure
• Active job list and their status maintenance
• Monthly sales tax
• License renewals
• Monthly reconciliation (credit cards and bank statements)
• CPA communication and audit participation
• Answering the company phone and taking messages
• Meeting and calendar maintenance

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Education:

• Associate (Preferred)

Experience:

• office management/accounting: 3 years (Required)
• QuickBooks: 3 years (Required)

License/Certification:

• Certified Notary Public (Preferred)

Work Location: In person