Office Manager/Bookkeeper

Overview
We are seeking a dynamic and organized Office Manager/Bookkeeper to join our team! This vital role combines office management with comprehensive bookkeeping responsibilities, ensuring smooth daily operations and accurate financial record-keeping. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to support our team and maintain an efficient work environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative and financial expertise.

Duties

• Manage daily office operations, including front desk duties, greeting visitors, and handling multi-line phone systems with professionalism and courtesy
• Oversee calendar management, scheduling appointments, meetings, and coordinating events to optimize productivity
• Maintain accurate financial records using QuickBooks and other accounting software; perform data entry, invoicing, billing, and expense tracking
• Handle clerical tasks such as filing, proofreading documents, and organizing digital files within Google Workspace and Microsoft Office platforms
• Provide exceptional customer service by supporting clients, answering inquiries via phone or email, and ensuring positive customer interactions
• Support medical or dental reception duties as needed, including appointment scheduling and patient check-in processes
• Assist with administrative tasks like typing correspondence, managing office supplies inventory, and maintaining organized filing systems

Skills

• Proficiency in QuickBooks for bookkeeping and financial management
• Strong computer literacy with expertise in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Experience with front desk operations, multi-line phone systems, and phone etiquette
• Bilingual abilities are a plus to effectively serve diverse clients and team members
• Demonstrated clerical experience including data entry, filing, proofreading, and calendar management
• Exceptional customer service skills with a friendly demeanor and professional phone support experience
• Knowledge of office management best practices combined with personal assistant experience for executive support
• Strong time management skills to prioritize tasks effectively while maintaining accuracy in bookkeeping duties

Join us in creating a vibrant workplace where your organizational talents and financial skills make a real difference! We value energetic professionals eager to contribute their expertise in a collaborative environment. This is more than just an office job — it’s an opportunity to grow your career while supporting a dedicated team committed to excellence.

Pay: From $25.53 per hour

Work Location: In person