Office Manager/Bookkeeper

Overview
We are seeking a dynamic and highly organized Office Manager / Bookkeeper to join our team. This vital role combines administrative leadership with financial oversight, ensuring the smooth operation of daily office/production functions while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to foster a productive and welcoming environment. This position offers an exciting opportunity to contribute to a family business by managing essential office processes and supporting team success.

Responsibilities

• Oversee daily office/production operations, including front desk management, multi-line phone systems, and scheduling appointments or deliveries.
• Manage vendor relationships, negotiate contracts, and coordinate procurement of supplies and services.
• Supervise production staff on job orders and questions to enhance team performance.
• Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations.
• Maintain accurate financial records, prepare budgets, and assist with payroll processing to ensure timely and correct employee compensation.
• Manage human resources functions such as filing employee records, supporting onboarding processes, and ensuring compliance policies.
• Ensure efficient calendar management for team members while coordinating appointments, job scheduling and delivery logistics.
• Support office management duties such as filing systems, document organization, and maintaining a professional front desk environment with excellent phone etiquette.

Qualifications

• Proven experience in office management or administrative roles with strong clerical and organizational skills.
• Demonstrated supervisory experience leading teams or managing staff effectively.
• Proficiency in QuickBooks accounting software and general bookkeeping practices.
• Experience with schedule management, calendar coordination, and vendor management.
• Knowledge of human resources procedures including payroll processing and employee record keeping.
• Familiarity with budgeting processes and financial reporting is highly desirable.
• Excellent communication skills combined with professional phone etiquette and customer service orientation.
• Ability to handle multiple priorities efficiently in a fast-paced environment while maintaining attention to detail.
• Prior experience in a production or sales settings is a plus but not required. Join us to be part of a vibrant team where your organizational talents and financial expertise will make a meaningful impact! We value energetic professionals committed to fostering an efficient workplace while supporting our mission of excellence in service delivery.

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Queen Anne, MD 21657