Office Manager/Receptionist

About the Role

We are seeking a highly organized and professional Office Manager/Receptionist to oversee daily office operations and serve as the first point of contact for visitors, clients, and partners. This role is pivotal in ensuring smooth office administration while maintaining a welcoming and efficient reception environment.

The ideal candidate will combine strong organizational and communication skills with the ability to manage multiple priorities in a fast-paced fintech environment.

Key Responsibilities

Office Management

• Oversee day-to-day administrative operations of the Bahrain office.
• Manage office supplies, vendor relationships, and service providers (IT, maintenance, courier, etc.).
• Support onboarding of new employees and coordinate with HR on documentation and office setup.
• Ensure compliance with company policies and local labor/health & safety requirements.
• Manage meeting room schedules, office events, and team activities.

Reception & Front Office

• Greet and assist visitors, clients, and regulatory representatives in a professional manner.
• Manage incoming calls, emails, and correspondence.
• Maintain visitor logs, security procedures, and handle courier deliveries.
• Provide hospitality support during meetings (refreshments, logistics, etc.).

Administrative Support

• Assist senior leadership with scheduling, travel bookings, and expense claims.
• Prepare and maintain records, reports, and presentations as required.
• Support internal communication and coordinate with regional/global teams.
• Handle confidential information with discretion and professionalism.

Qualifications & Skills

• Bachelor’s degree in Business Administration or related field preferred.
• 3+ years’ experience in office administration, receptionist, or executive assistant role (experience in financial services/fintech preferred).
• Strong organizational skills and attention to detail.
• Excellent communication skills in English (Arabic is a plus).
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management systems.
• Ability to work independently, multitask, and maintain professionalism under pressure.

**as we need to fill this position urgently, priority will be given to candidates who are immediately available.