Office Manager/Receptionist

Job Overview

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We are seeking a dynamic and organized Office Manager/Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, ensuring smooth daily operations and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help foster a productive and professional environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Responsibilities

• Greet visitors warmly and professionally, managing front desk operations with excellent phone etiquette and customer service skills
• Answer and direct multi-line phone systems efficiently, ensuring clear communication at all times
• Manage calendar appointments, schedule meetings, and coordinate conference room bookings using productivity software and calendar management tools
• Perform data entry tasks accurately using spreadsheets, Word processing, and other Microsoft Office applications
• Handle clerical duties such as filing, proofreading documents, and maintaining organized office records
• Support office management tasks including supply inventory, mail distribution, and basic troubleshooting of office equipment
• Provide administrative assistance to team members as needed, acting as a personal assistant when required

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Eaglesoft
• Excellent computer literacy and technical proficiency in office productivity software
• Experience with QuickBooks or similar accounting software is a plus
• Strong communication skills with professional phone etiquette and customer support experience
• Ability to manage multiple tasks efficiently in a fast-paced environment while maintaining high productivity levels
• Prior front desk or medical receptionist experience is advantageous but not mandatory
• Demonstrated organizational skills with the ability to prioritize tasks and manage time effectively

We are looking for the right fit to our small, non-corporate practice, someone who enjoys creating relationships with their patients. Join us in creating a welcoming atmosphere where professionalism meets enthusiasm and actually making a difference where your patients know your name and you know theirs.

Pay: $23.65 - $28.48 per hour

Work Location: In person