Office Secretary

Job Summary
We are seeking a dynamic and highly organized Office Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster a professional, efficient, and welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to the success of our organization.

Responsibilities

• Manage front desk operations with professionalism, greeting visitors and handling inquiries with friendly, courteous phone etiquette
• Operate multi-line phone systems efficiently, directing calls accurately and taking detailed messages when necessary
• Maintain organized filing systems, data entry records, and ensure all documents are properly proofread and archived
• Utilize computer skills including Microsoft Office Suite (Word, Excel, Outlook) Quick to prepare reports, correspondence, and presentations
• Handle calendar management for executives or team members, scheduling appointments and coordinating meetings seamlessly
• Support bookkeeping tasks using QuickBooks or similar accounting software for invoicing and expense tracking
• Provide excellent customer service by supporting client needs, managing appointments, and assisting with general administrative tasks such as copying, faxing, and mailing

Experience

• Proven office management or administrative experience in a professional environment
• Strong clerical skills including typing speed and accuracy, proofreading abilities, and data entry proficiency
• Familiarity with multi-line phone systems, office equipment, and computer literacy is essential
• Bilingual abilities are highly valued to support diverse client interactions
• Experience as a dental or medical receptionist or personal assistant is a plus but not required
• Demonstrated organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Prior customer support experience that highlights excellent communication skills and professionalism

Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative career while making a meaningful impact every day.

Pay: $14.00 - $17.50 per hour

Benefits:

• Paid time off

Application Question(s):

• no criminal or arrest record

Ability to Commute:

• Lawrenceville, GA 30043 (Preferred)

Work Location: In person