Office Services Assistant

Reports to: Administrative Manager

Location: Downtown Portland

(This is a 100% in-person position.)

Our Company:

Andor Law represents national, regional, and local property management companies in Oregon and Washington. Our attorneys and staff take a collaborative approach to assisting our clients with exceptional legal representation, counsel, advocacy, and the best service possible.

Position Overview:

We are seeking a reliable and organized Office Services Assistant to support daily office operations. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and the ability to work independently.

Key Responsibilities:

• Office coordination: Inventory and distribute office supplies, coordinate maintenance requests, and support day-to-day firm logistics. Maintain the cleanliness and organization of the front desk, shared office spaces, and the kitchen throughout the day.
• Reception duties: Receive, greet, and direct visitors and phone calls, ensuring a professional and welcoming front-desk experience. Take accurate messages as needed.
• Mail management: Sort and distribute incoming mail and assist with preparing outgoing mail and packages.
• Scheduling support: Assist with firm calendar management, meeting preparation, and conference room coordination.
• Administrative support: Perform data entry, file management, and general office tasks to support daily operations.
• Perform other duties as assigned that support the overall operations of the firm.

Desired Qualifications and Skills:

• Strong verbal and written communication skills.
• Ability to take direction and collaborate effectively.
• Exceptional organizational skills with strong attention to detail and the ability to prioritize tasks and meet deadlines.
• Demonstrated ownership and accountability with consistent follow-through.
• Proficient with standard office technology and software, with the ability to learn new systems quickly.
• Commitment to quality work and professional standards.

**Resumes with photos will be automatically disqualified.**

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person