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Office Specialist 2
Office Specialist 2
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by April 28, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Tara Gallagher at tara.gallagher@oregonstate.edu
Accommodation and/or Accessibility Requests:
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
Ext Douglas County Offc (TEX)
Classification Title
Office Specialist 2
Job Title
Office Specialist 2
Appointment Type
Classified Staff
Job Location
Roseburg
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Office Specialist 2 position for the Oregon State University Division of Extension and Engagement’s Extension Douglas County Office.
This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Douglas County, Oregon. As a team member, this OS2 provides administrative, marketing, and technical support for the OSU Extension Douglas County office as assigned. The Office Specialist 2 must know all facets of the OSU Extension Douglas County Office and is expected to independently organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement’s (division) Extension Service in Douglas County, Oregon. As a team member, this OS2 provides administrative, marketing, and technical support for the OSU Extension Douglas County office as assigned. The Office Specialist 2 must know all facets of the OSU Extension Douglas County Office and is expected to independently organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
This individual assists the OSU employees in Extension Douglas County with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes assisting the Administrative Office Manager with the civil rights and language/visual access obligations.
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
About Douglas:
Douglas County is one of 36 counties in Oregon and is the largest county west of the Oregon Cascades. The OSU Extension Service in Douglas County provides research-based knowledge and education that strengthens local economies, sustains natural resources, and promotes healthy communities, families, and individuals. The OSU employees and trained volunteers in Extension Douglas County provide non-formal community educational programs and information services to the people in the Douglas County communities.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website.
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website.
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
35% – Office administrative support
- Perform numerous office and organizational support tasks, and other assigned support tasks.
- Assist with answering telephones, screening and directing calls, and taking messages.
- Provide excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication.
- Assist callers and office visitors by providing accurate information and referring them to appropriate personnel.
- Coordinate meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Travel/driving will be required for setting up events.
- Utilize OSU’s content management system to create/design marketing materials, provide support, and maintain content on web pages and social media by keeping them current and user-friendly, working with the appropriate OSU departments as needed.
- Utilize various software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts.
- Order materials, supplies, publications, computers, etc., from cost-effective vendors. Driving/travel is required to purchase supplies to support business functions.
- Follows OSU policies, standards, rules, and procedures and the Division’s rules and procedures as needed to perform responsibilities.
- Manage sensitive information with confidentiality and discretion.
35% – Business functions
- Assist Administrative Office Manager with day-to-day facilities and safety issues, indicate need for repairs and improvements, and work with the Administrative Office Manager to coordinate with appropriate county representative(s).
- Identify space and equipment needs for Administrative Office Manager.
- Serve as the point person on office and program equipment, computer, and technology-related functions including, but not limited to: Zoom, DocuSign, Box, and any new technology implemented.
- Ensure efficient and secure operation for office computer printers/copier and related equipment; serve as liaison with the OSU’s Service Desk, using Service Now-IT.
- Advise all OSU employees in Douglas County on the proper handling of registration fees, income, and purchases to be consistent with OSU policies, standards, rules, procedures and sound business practices.
- Track expenditures and resources by program area and fund and provide budget reports as needed.
- Process financial transactions, problem resolution, account reconciliation and track errors through university’s financial system.
- Enter invoices, deposits, journal vouchers, travel reimbursements, and conduct other financial transactions through the university’s financial system. Driving/travel is required to take deposits to OSU designated bank.
- Utilize OSU digital systems for administrative and program reports.
- Utilize and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
- Provide lead work for volunteers, student interns and other support staff as needed.
25% – Program support
- Provide program and organizational support for in-person and remote non-credit educational programs, including volunteer programs.
- Assist program faculty by coordinating program/workshop processes from inception to completion. Organize events, such as fair booths, outdoor camps, and workshops. Driving/travel is required to work related events and workshops.
- Assist programs with distributing promotional flyers, informational letters and memos, schedules of events, event programs, publications, advertising, procedure manuals, and program calendars.
- Follow OSU and division brand guidelines, digital publishing standards and digital contact management data integrity practices for programmatic communications, marketing and engagement.
- May perform responsibilities relating to OSU relationship with county associations, where applicable: Follow OSU financial policies, standards, rules, procedures, and best practices and the applicable Douglas County association agreement.
5% – Other duties
- Perform other duties as assigned.
- Assist the Administrative Office Manager with the Extension’s civil rights obligations at the Extension Douglas County Office such as collecting data and documents from program academic and professional faculty for the internal reviews, and ensuring program marketing materials are accessible and include reasonable accommodations information.
- Complete the OSU mandatory training courses and the division’s civil rights training session(s).
- Assist the Administrative Office Manager with ensuring a safe, welcoming and respectful environment to all Extension and Engagement constituents and clients.
What We Require
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate’s degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
What You Will Need
- Excellent customer service skills.
- Experience with record keeping and bookkeeping.
- Exceptional ability to handle multiple detail-oriented tasks.
- Demonstrated commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
- General knowledge and ability to use computers, including proficiency with information technology, professional office software and collaborative work platforms.
- Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.
- Ability to work effectively and accurately with minimal supervision.
- Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner.
- Ability to maintain confidentiality and professionalism.
- Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available.
- Ability to work as a collaborative team member.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
- Experience working with volunteers.
- Experience working with financial budgets.
- Experience creating/designing/maintaining content on web pages and social media.
- Demonstrated ability to provide lead work.
- An understanding of information technology such as computer hardware, software, peripherals, and IT devices to coordinate with OSU Service Desk for off-campus locations.
Working Conditions / Work Schedule
- Typical work hours are Monday-Friday between 8:00 a.m. to 5:00 p.m. with a flex schedule during Fair weekends. This full-time position can accommodate a flexible, onsite schedule.
- This position spends extensive periods of time using a computer.
- Access to a vehicle is necessary as duties will require travel/driving to perform office support duties such as running office errands, handling shipping and postage needs; delivering of bank deposits; supporting educational programming events; etc. Business mileage will be reimbursed based on OSU policies.
- Ability to transport (lift, carry, push and/or pull) items under 30 pounds.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$19.36
Max Salary
$28.75
Link to Position Description
Posting Detail Information
Posting Number
P05621CT
Number of Vacancies
1
Anticipated Appointment Begin Date
05/26/2026
Anticipated Appointment End Date
Posting Date
04/14/2026
Full Consideration Date
04/28/2026
Closing Date
05/05/2026
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by April 28, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Tara Gallagher at tara.gallagher@oregonstate.edu
Accommodation and/or Accessibility Requests:
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
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