Office Support Specialist

About Green Zone Recycling

At Green Zone Recycling, we are committed to sustainability and operational excellence. We foster a fast-paced, collaborative work environment where every team member's contributions directly impact our growth and environmental mission. If you are an organized professional looking to ground yourself in a stable, dynamic industry, we'd love to have you on board.

Position Overview

We are seeking a detail-oriented, mid-level Office Support Specialist to join our team in Durham, NC. In this role, you will anchor our day-to-day office operations, providing dependable administrative assistance to our leadership, logistics, and operations teams. A key component of this role includes supporting our logistics workflow by actively tracking, scheduling, and entering expenses related to fleet management.

Essential Duties and Responsibilities

• OperationalFleet Support: Provide seamless administrative assistance to managers and operations staff. Actively track vehicle maintenance schedules, coordinate fleet logistics, and manage data entry and tracking for all fleet-related expenses.

• DocumentationReporting: Prepare reports, maintain spreadsheets, assist with general invoicing, and handle accurate, timely data entry.

• Records Management: Maintain organized, up-to-date physical and digital filing systems for general operations and fleet compliance.

• Workflow Optimization: Follow and help refine established office procedures to keep daily operations running smoothly.

Required Qualifications

• Experience: Minimum of 1 year of administrative or office support experience in a professional setting.

• Technical Skills: Proficiency with Microsoft Office Suite (Outlook, Word, Excel), with strong data entry accuracy.

• Core Competencies: Strong organizational, time-management, and multitasking skills with a high attention to detail.

• Communication: Excellent written and verbal communication skills.

• Autonomy: Ability to work independently with minimal supervision in a fast-paced, deadline-driven environment.

Preferred Qualifications

• Experience supporting management or executive leadership teams.

• Prior exposure to fleet management tracking, logistics, transportation, or industrial environments.

• Familiarity with basic billing, invoicing, expense tracking, or financial functions.

Work EnvironmentPhysical Requirements

• Standard business hours in a professional office environment.

• Prolonged periods of sitting at a desk and operating a computer, phone, and standard office equipment.

CompensationBenefits

• Salary: $58,000.00 - $68,000.00 per year (Compensation based on experience)

• Benefits: Comprehensive benefits package available for full-time employees, including Medical, Dental, Vision, matching 401k, and Paid Time Off