Office/HR Assistant

Position Overview

We are a growing concrete construction company seeking a reliable and detail-oriented Office/HR Assistant to support our administrative, human resources, and accounting functions. This is a multi-functional role that combines HR support with essential office and financial tasks in a fast-paced construction environment. The ideal candidate is highly organized, proactive, able to handle confidential information, and comfortable managing multiple priorities across employee-related and back-office operations. Join our team and play a key role in supporting the people and processes behind successful construction projects!

Key Responsibilities

Human Resources Duties (HR Support):

• Maintain employee personnel files, ensuring all documents are up-to-date, confidential, and compliant with company policies and regulations.
• Enter and process new hire paperwork, including I-9 forms, W-4s, direct deposit authorizations, and other onboarding documentation.
• Assist with employee orientations by preparing materials, scheduling sessions, and guiding new hires through company policies, safety protocols, and benefits enrollment.
• Support benefits administrator by assisting employees with questions, updating enrollment records, and coordinating with benefits providers as needed.
• Assist in the administration and ongoing maintenance of the company’s 401(k) retirement plan, including coordinating enrollments, changes, and terminations with plan providers.
• Ensure accurate and timely processing of employee contributions, loans, and distributions in compliance with plan guidelines and payroll schedules.

Office and Accounting Duties:

• Process vendor invoices, ensuring accuracy, proper coding, and timely payment.
• Manage accounts payable (AP) and accounts receivable (AR) processes
• Assist with payroll processing by entering employee time data, verifying hours, and preparing payroll information for processing.
• Assist in preparing certified payroll reports for public and prevailing wage projects, ensuring compliance with Davis-Bacon Act or other applicable regulations (including tracking classifications, fringes, and submissions).
• Maintain organized filing systems for invoices, receipts, payroll records, and other financial/project documents (both physical and digital)
• Enter credit card transactions and reconcile monthly credit card statements, matching receipts and resolving discrepancies.
• Perform occasional errands, such as picking up supplies, delivering documents, or handling mail runs.
• Provide general office support, including answering phones, greeting visitors, filing, scanning, copying, ordering supplies, and maintaining an organized workspace.

Qualifications and Requirements

• High school diploma or equivalent required; associate's degree in business, HR, or accounting preferred.
• 1–3 years of administrative, office, or bookkeeping experience; construction industry experience is a plus.
• Basic knowledge of HR processes, payroll, and benefits administration.
• Familiarity with certified payroll or prevailing wage reporting is highly desirable.
• Proficiency in Microsoft Office Suite (Excel and Word); experience with accounting software (e.g., QuickBooks, Sage, Viewpoint, or similar construction-specific systems) is a plus.
• Strong attention to detail, excellent organizational skills, and the ability to prioritize tasks in a deadline-driven environment.
• High level of integrity and discretion when handling sensitive employee and financial information.
• Valid driver's license and reliable transportation for occasional errands.
• Ability to work independently as well as part of a small team in a construction office setting.
• Bilingual (English/Spanish) skills are a plus

Preferred Skills

• Understanding of construction industry terminology and requirements (e.g., certified payroll, project-based workforce).
• Experience with HRIS or payroll systems.
• Strong communication skills, both written and verbal.

What We Offer

• Competitive Pay based on experience
• Health and Dental Insurance
• Paid Vacation
• 401k w/ Company Match
• Paid Holidays
• Leadership Development and Advancement Opportunities
• A team culture built on Quality, Integrity, Accountability, Results and Teamwork

To apply please submit resume with references.

About Wichita Construction Group

Wichita Construction Group Inc is a trusted concrete contractor serving the Central United States. We specialize in high-quality concrete including industrial, civil and commercial concrete services. Our team takes pride in delivering unmatched quality and on-time excellence with focus on client trust and worker safety.

Our work is guided by four core values:

• Quality – Excellence in every detail
• Integrity – Honest actions, always
• Accountability – Owning the outcome, every time
• Results – Delivering success on time, on every project
• Teamwork – Work together – Win together

Pay: $39,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Application Question(s):

• How would you rate your Microsoft Excel skill level?
• Are you available to work overtime if necessary?

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Rose Hill, KS 67133 (Preferred)

Work Location: In person