On-Site staffing Coordinator & WFP Analyst

Role: On-site Staffing Coordinator & Workforce Planning Analyst
Location: The Harborne Hospital, Birmingham
Part time – 18.75 hours per week on site
Permanent
Salary – £31,500 Pro-rata + Benefits (pension, health cover, flexible benefits and excellent career development)

We’re looking for an On-site Staffing Coordinator & Workforce Planning Analyst to join our Workforce Planning and Temporary Staffing team based at The Harborne Hospital. This team plays a vital role in ensuring the hospital has the right people, in the right place, at the right time to deliver outstanding patient care. Working closely with operational and clinical leaders, the team uses workforce planning tools, scheduling systems and data insights to drive productivity, optimise staffing levels and support workforce decisions across the hospital.

As a key member of the team, you’ll act as a local expert for the Facility Scheduler system while supporting workforce planning initiatives through reporting, analysis and stakeholder engagement. Combining operational coordination with data-driven decision making, this role offers a unique opportunity to influence workforce performance and contribute directly to the smooth running of one of the UK’s leading private hospitals.

Above all else, we’re committed to the care and improvement of human life. It’s this guiding vision that influences everything we do at HCA UK. From the CEO to the colleagues on the floor we all have a part to play in delivering exceptional care to our patients. Other’s may think this is just a role in Workforce Planning and Temporary Staffing, but to us, you’ll be part of a wider team with a unique sense of purpose, one that helps improve lives on a daily basis.

What you’ll do:

• Act as the first point of contact for Facility Scheduler, staffing and workforce planning queries across the hospital
• Support the administration and maintenance of the Facility Scheduler system, including user access, organisational updates and system audits
• Analyse workforce and productivity data using Power BI and other reporting tools to identify trends and opportunities for improvement
• Deliver training and ongoing support for managers and colleagues using workforce scheduling systems
• Work closely with departmental leaders to review staffing requirements, productivity metrics and workforce plans

What you’ll bring:

• Previous experience within Temporary Staffing, workforce planning or healthcare staffing operations
• Experience using Facility Scheduler or a similar workforce management system
• Strong analytical skills with experience using Power BI or other reporting and productivity tools
• Excellent communication and stakeholder management skills, with the ability to build effective working relationships
• Good Microsoft Office skills, including basic to intermediate Excel proficiency

Why HCA UK?

Originally founded over 50 years ago by Dr Thomas Frist, HCA has gone on to become one of the world’s leading healthcare providers. In the UK, we’re one of the largest providers of privately funded healthcare and have invested over £500 million in the latest treatments, technology, techniques, medication and facilities. Being part of a large multisite, established healthcare group we can offer you unrivalled opportunities for career progression through internal and external courses, as well as working conditions that prioritise both your mental and physical wellbeing.

By caring for our colleagues, we empower them to provide exceptional care for our patients. That’s why we offer a host of flexible benefits that reflect the invaluable contribution they make every day. As an On-site Staffing Coordinator & Workforce Planning Analyst you’ll be eligible for:

• 25 days holiday each year (plus bank holidays) increasing with service, with option to buy or sell leave to suit you
• Private Healthcare Insurance for treatment at our leading hospitals
• Private pension contribution which increases with length of service
• Season Ticket Loan and Cycle to Work scheme
• Group Life Assurance from day one
• Critical illness cover
• Enhanced Maternity and Paternity pay
• Corporate staff discount for all facilities including Maternity packages at The Portland
• Comprehensive range of flexible health, protection and lifestyle benefits to suit you
• Discounts with over 800 major retailers

Culture and values

At HCA UK we believe exceptional care starts with our people. We celebrate the unique perspectives and different experiences each of us bring as we know that when you feel seen, heard and supported you can be at your best for our patients, and each other.

Our mission is simple, above all else we’re committed to the care and improvement of human life, a clear statement that extends to both our patients and colleagues. To achieve this, we live and breathe four core values:

• Unique and Individual: We recognise and value everyone as unique and individual
• Kindness and compassion: We treat people with kindness and compassion
• Honesty, integrity and fairness: We act with absolute honesty, integrity and fairness
• Loyalty, respect and dignity: We trust and treat one another as valued members of the HCA UK family with loyalty, respect and dignity

Reasonable adjustments

We believe everyone should feel comfortable to bring their full self to work and be afforded the same opportunities. As a Disability Confident committed organisation, we’re happy to discuss flexible working arrangements to suit your needs as well as offer reasonable adjustments throughout our recruitment process, and in the workplace, to anyone that needs them.

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