Onboarding & Compliance Coordinator

About Us: ICS Corporation is a family-owned direct mail and marketing facility based in West Deptford, founded in 1965. For over 60 years, ICS has helped some of the nation’s largest companies enhance their marketing outreach through creative and cost-effective solutions. We are proud to be recognized as a Great Place to Work for 2026—marking our 10th consecutive year receiving this award.

Job Summary: The Onboarding & Compliance Coordinator supports the Human Resources team by managing employee onboarding processes and ensuring company compliance with all applicable employment laws, regulations, and internal policies. This role plays a key part in creating a positive new hire experience while maintaining accurate records and supporting audit readiness.

Responsibilities:
Onboarding & New Hire Experience
Coordinate and execute end-to-end onboarding for new hires
Prepare and distribute offer letters, new hire packets, and onboarding materials
Partner with hiring managers to ensure a smooth transition for new employees
Track onboarding progress and follow up on outstanding items
Compliance
Maintain employee records in compliance with federal, state, and local regulations
Ensure proper completion and storage of I-9 forms and supporting documentation
Monitor and track required certifications, licenses, and training compliance
Assist with internal and external audits by preparing necessary documentation
Stay up to date on labor laws and HR compliance requirements
HR Support
Assist with policy updates and communication to employees
Provide general administrative support to the HR team
Qualifications:
1–3 years of experience in HR, onboarding, or compliance-related role
Knowledge of employment laws and HR best practices
Strong organizational skills and attention to detail
Ability to handle sensitive and confidential information
Proficiency in Microsoft Office
Strong communication and interpersonal skills