Onboarding Specialist

Join to apply for the Onboarding Specialist role at Independent Food Company

Join to apply for the Onboarding Specialist role at Independent Food Company

Get AI-powered advice on this job and more exclusive features.

Job Purpose

The Onboarding Specialist is responsible for delivering a seamless and positive onboarding experience for all new hires. This role ensures that employees are successfully integrated into the organization, aligned with the company culture, and equipped with the resources needed to thrive from day one.

Job Purpose

The Onboarding Specialist is responsible for delivering a seamless and positive onboarding experience for all new hires. This role ensures that employees are successfully integrated into the organization, aligned with the company culture, and equipped with the resources needed to thrive from day one.

Key Responsibilities

• Onboarding Coordination
• Manage end-to-end onboarding processes for new joiners across Head Office and Operations.
• Coordinate pre-employment requirements, including document collection, visa processing, and medicals.
• Schedule orientation sessions and ensure all new hires receive welcome kits, systems access, and company materials.
• Orientation Facilitation
• Conduct engaging and informative onboarding sessions to introduce company policies, values, and brand culture.
• Ensure departmental handovers and buddy assignments are in place for each new hire.
• Provide clear communication on role expectations and company standards.
• Logistics Management
• Oversee logistics such as airport pickups, accommodation arrangements, and cash advances for newly arriving staff.
• Coordinate with Procurement, Administration, and Accommodation teams for smooth arrivals and transitions.
• Track onboarding expenses and submit timely reports for reimbursement or approval.
• Employee Experience
• Serve as the first point of contact for new employees during their initial months.
• Monitor onboarding satisfaction through feedback surveys and check-in meetings.
• Proactively resolve issues or escalate concerns to relevant stakeholders.
• System & Compliance
• Maintain accurate onboarding records in the HR system (HRIS).
• Ensure all documentation is in compliance with labor regulations and company standards.
• Generate onboarding reports and dashboards for leadership review.
  
  

Qualifications & Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum 2-3 years of experience in onboarding or HR coordination, preferably in the F&B or hospitality industry.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office and HR systems (SAP, Oracle, or similar).
• Fluency in English; Arabic is an advantage.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Human Resources
• Industries Food and Beverage Services

Referrals increase your chances of interviewing at Independent Food Company by 2x

Sign in to set job alerts for "Onboarding Specialist" roles. Associate Talent Acquisition Specialist and HR Coordinator (KSAN) Assisted Onboarding Specialist - Expense Management People Operations Specialist - East Region

We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.