Operation Documentation Execuive

Job Role: Junior Level

Department: Operations / Export-Import

Location: Andheri (Chakala)

Experience: 2 to 3 Years

Position Overview

We are seeking a detail-oriented and experienced Documentation Executive with 2–3 years of relevant experience in the export-import industry. The ideal candidate will be responsible for managing all documentation related to international trade operations, ensuring accuracy, compliance, and timely submission to stakeholders and regulatory authorities. This role requires strong coordination skills, attention to detail, and familiarity with shipping, banking, and custom documentation.

Job Responsibilities

• Prepare and verify export and import documents such as invoices, packing lists, shipping bills,

bills of lading, certificates of origin, and other trade-related documents.

• Coordinate with freight forwarders, customs agents, shipping lines, and banks for document

submission, clearance, and payments.

• Manage documentation for LC (Letter of Credit), advance payment, and DP/DA terms.

• Ensure all documents comply with international trade regulations and customer

requirements.

• Monitor shipment schedules and ensure timely dispatch and delivery.

• Maintain records and archives of all transactions and documentation for audit and

compliance.

• Handle document discrepancies by coordinating with internal teams and external parties.

• Liaise with the finance team for timely submission of documents for payment realization.

• Update internal systems and trackers regularly to reflect the status of shipments and documents.

• Assist in EDPMS/IDPMS tracking, and coordinate with banks for submission and closure.

Preferred Candidate Profile

• Graduate in Commerce / International Trade / Logistics or a related field preferred.

• 2–3 years of hands-on experience in export-import documentation, preferably in a trading or logistics company.

• Strong knowledge of shipping terms (Incoterms), export procedures, and banking

documentation.

• Familiarity with EDPMS/IDPMS systems and online portals like DGFT, ICEGATE, and customs systems.

• Proficient in MS Office (Excel, Word) and documentation software/tools.

• Excellent communication and coordination skills.

• Ability to work under pressure and meet tight deadlines with high accuracy.

• Strong organizational skills and attention to detail.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month