Operations & Admin Executive (Female)

Role Overview

We are looking for a female Operations & Admin Executive with a primary focus on handling internal operations and administrative tasks. The ideal candidate must be proactive, organized, and eager to grow and overseeing day-to-day admin functions.

Key Responsibilities

Accounts & Finance

• Prepare and manage invoices for retainer and fixed-bid client projects.
• Track payments, follow up with clients for timely collections, and maintain accounts
• Manage GST, TDS, and other statutory compliance documentation.
• Handle petty cash management and maintain accurate financial records.
• Raise purchase orders, process vendor invoices, and track payments.
• Support the finance team in monthly and quarterly financial reporting and reconciliations.

Vendor & Client Management

• Build and maintain strong relationships with vendors and clients.
• Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients
• Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements.
• Act as the point of contact for vendor on-boarding and contract documentation.
• Monitor vendor performance and service delivery against agreed terms.

Administration & Asset Management

• Oversee day-to-day office operations to ensure smooth functioning.
• Manage office supplies, stationery, and inventory control.
• Coordinate with vendors and service providers for maintenance, utilities, and office facilities.
• Support travel arrangements, meeting schedules, and event coordination.
• Maintain proper filing systems (physical & digital) for easy record retrieval.
• Act as the first point of contact for office-related queries and requirements
• Coordinate day-to-day office administration activities.

Payroll

• Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release.
• End-to-end ownership of monthly payroll processing and release.
• Collect, verify, and validate employee attendance, leave records and share it with finance team
• Perform timely salary disbursement using the banking platform
• Maintain confidentiality of payroll data and employee financial records.
• Address employee queries related to payroll, deductions, or reimbursements.

Qualifications & Skills

• Bachelor’s degree in Commerce, Finance, or related field.
• 2–5 years of experience in accounts, finance & operations
• Strong knowledge of GST, TDS, invoicing, and compliance.
• Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar).
• Strong vendor/client management and coordination skills.
• Excellent communication, negotiation, and organizational skills.
• Ability to multitask and work independently with attention to detail.

Interested candidates please share your resume to mathew@kutung.com

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Application Question(s):

• What is your notice period?

Experience:

• Admin executive: 2 years (Preferred)

Work Location: In person